Administrative officer Job

Greet visitors, understand their needs, and direct them to appropriate persons.
Manage phone, email and mail communications, including receiving and forwarding calls and messages.
Maintain organized electronic and paper filing systems.
Schedule meetings, send reminders, and take minutes during team meetings.
Create outreach and educational materials, such as flyer for workshops and local/international education fairs.
Process survey data, analyze results, and generate reports.
Prepare reports for senior management, including monthly statistics on project/program performance.
Conduct research and compile information to support staff with planning and decision-making.
Coordinate office services such as facility accommodations, equipment, supplies, asset disposal, parking, maintenance, and security.
Provide support for human resources and payroll processes.
Develop and establish office procedures and routines.
Organize travel arrangements and prepare itineraries.
Carry out other administrative tasks as needed.

Qualifications:
Education: A degree or college diploma in a field related to administration is necessary.
Experience: A minimum of one year of administrative experience is required.

Requirements:
Knowledge of Microsoft Teams and Office 365 is a plus.
Proficient with Microsoft Excel skills (e.g. VLOOKUP, PIVOT Tables, Sum Formula)
Excellent analytical and organizational skills, with the ability to prioritize and handle multiple tasks and timelines.
Excellent written and verbal communication skills.
Ability to work both independently and within a team.
Demonstrate attention to detail and accuracy.

ILI is the oldest language school, with renewed energy, and readiness to help anyone who wants to learn English. We welcome you to come and visit us at our new location on 1800 Argyle Street, on the 6th floor and see how we can help you reach your goals. ILI has helped adults from all over the world to learn English. Some want a better job. Others wish to conduct international business. Still, others need to prepare for university or college. Many come to ILI to experience and enjoy life in Canada.