Administrative officer Job

Markham Centre Financial Services Inc.
155 Queen Street suite 201
Charlottetown, PE
C1A 4B4

Job Title
Administrative officer

Salary
30.10 hourly / 30 hours per week

Terms of Employment
Full time Permanent employment
Starts as soon as possible

1 vacancy

Location
Charlottetown, PE

Languages
English

How to apply
By email
[email protected]
must include resume and cover letter

Education
College/CEGEP

Experience
1 year to less than 2 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Job Duties
• Audit client files and financial records to confirm adherence to privacy legislation and internal audit requirements; document findings and corrective actions.
• Sequence incoming new-account packages, expense‐report reviews, and monthly agent-commission reconciliations so each stage meets branch and head-office cut-off dates.
• Forecast quarterly office-supply needs, software licences, and client hospitality costs; compare actuals to budget, flag variances, and recommend cost-saving measures.
• Use the firm’s finance platform to log office-supply purchases, track prepaid agent commissions, and generate real-time inventory and expenditure reports for management review.
• Assemble sales, commission, and expense data from internal spreadsheets; deliver month-end performance dashboards and special analysis for head-office finance and compliance teams.
• Schedule high-volume data uploads (e.g., quarterly commission statements) and verify accuracy before records are locked for financial reporting.
• Supervise the Administrative Assistant in maintaining both electronic and physical client files, ensuring secure labelling, storage, and quick retrieval in line with privacy policies.
• Map current workflows for mail distribution, confidential document handling, and client-meeting scheduling; implement improvements that cut turnaround times and bolster data security.

Work conditions and personal capabilities
• Strong verbal and written communication skills
• Proven organizational skills, including categorizing and filing – both electronically and physically
• Strong time management skills to effectively prioritize and meet deadlines
• Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, PowerPoint in PC environment
• Demonstrated initiative, client focus and attention to detail
• Proven interpersonal skills and experience working effectively as a team member with minimal supervision

Only apply to this job if:
You are a Canadian citizen or a permanent resident of Canada, or
you are a temporary resident of Canada with a valid work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.