Administrative Office Manager Job

Position Summary
We are seeking a detail-oriented Administrative Officer to support daily office operations, coordinate administrative procedures, and assist with documentation related to government tenders and construction projects. The successful candidate will play a key role in maintaining efficient internal processes and ensuring compliance with contractual and regulatory requirements.

Responsibilities:
• Review, evaluate, and implement administrative procedures to improve office efficiency
• Coordinate and oversee administrative activities related to construction projects and government tenders
• Prepare, review, and organize documents for public procurement submissions (RFPs, RFQs, bids)
• Maintain filing systems (electronic and paper) for contracts, permits, and compliance documentation
• Assist in tracking project documentation, deadlines, and regulatory requirements
• Liaise with internal departments, subcontractors, and government agencies
• Monitor office supplies and coordinate procurement as required
• Support budgeting, invoicing, and reporting processes
• Ensure compliance with company policies and government regulations

The successful candidate will have the following qualifications/experience:
• Completion of secondary school is required
• Post-secondary education in business administration or a related field is an asset
• 1 year of experience in an administrative or office coordination role
• Experience in construction or government contracting environment is a strong asset
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple deadlines in a fast-paced environment
• Demonstrated commitment to safety, quality, ethics, and integrity
• Team player with the ability to work independently to meet deadlines, goals, and objectives
• Strong organization, time management, and attention to detail
• Willingness to learn complex regulations

EMPLOYMENT CONDITIONS
• Permanent, full-time position;
• Hourly salary of $36.50 per hour;
• 30-40 hours of work per week;
• Overtime pay applies after 44 hours of work per week;
• Benefits: disability insurance, medical insurance, dental insurance, pension, WSIB;
• Address of work location: 1435 Highway 56 Caledonia, ON N3W 1T1.

To apply, please send your resume by email to [email protected] with the subject line “AO”. Please note that only those candidates who meet the requirements and qualify will be contacted for an interview. Please do not call the employer directly.

THE EMPLOYER DESO Construction Limited is a growing construction company specializing in public sector projects and government bids. With a team of 24 employees in our office, we manage multiple construction projects across Ontario, ensuring compliance with regulatory standards, procurement requirements, and project timelines.