Administrative Manager Job

KTC Industrial Engineering Ltd. is a multidisciplinary engineering and project management company providing engineering solutions for complex industrial projects across North America. Our work spans a range of industries, including mining and minerals, pulp and paper, wood products, energy, recycling and waste management, and data centres. We provide integrated engineering services across mechanical, electrical, civil and structural disciplines, supporting projects from early planning and design through detailed engineering, procurement, construction and project completion.

We are looking for an experienced Administrative Manager to join our team and take responsibility for the administrative, financial and project-control functions that support our engineering projects. This is a specialized management role that goes beyond traditional office administration. The successful candidate will work closely with company leadership, project managers, engineers and administrative staff to manage project budgets and forecasts, financial and project reporting, change orders, project controls and administrative operations. The position requires someone who excels in a technical, project-driven environment and can effectively connect the administrative and financial side of the business with the requirements of our engineering and project teams.

Company Operating Name:

KTC Industrial Engineering Ltd

Job title:

Administrative Manager

Terms of Employment:

Permanent, full-time

Wage:

$52.00/hr for 40 hours/week

Benefits:

Extended medical and dental, long-term disability.

Main Duties and Responsibilities

-Plan, organize, direct, control and evaluate administrative and project control operations related to budgeting, reporting, financial tracking, records management, invoicing, and project support services.
-Administer and control departmental and project budgets by monitoring actual costs against forecasts, analyzing cost variances, and implementing cost control measures to support operational and financial objectives.
-Direct and coordinate staff engaged in administrative support, financial reporting, records management, project cost control, invoicing and other operational administrative activities.
-Manage change order processes through systematic tracking, financial review, maintenance of change logs, and timely updates to project budgets, forecasts, and management reports.
-Prepare and present monthly project cost reports, cash flow forecasts, work-in-progress (WIP) reports, financial summaries, and administrative briefs for senior leadership review and operational decision-making.
-Collaborate with project managers and senior leadership to evaluate monthly project performance, identify financial risks, improve operational efficiency, and support strategic planning initiatives.
-Direct administrative procedures and ensure compliance with internal financial controls, contractual requirements, company policies, and corporate reporting standards.
-Oversee the maintenance of accurate and up-to-date project financial records, administrative documentation, and reporting systems to ensure audit readiness, operational accountability, and compliance with regulatory and corporate requirements.
-Plan, administer, and control expenditures related to project contracts, purchasing activities, equipment, and administrative supplies in accordance with approved budgets and organizational policies.
-Oversee project-related accounts receivable and accounts payable activities, including reconciliation and verification processes, to ensure financial accuracy, timely client billing, and proper processing of payments.
-Work closely with company leadership on the recruitment, selection, onboarding and training of administrative and other staff, including conducting interviews, participating in hiring decisions, and overseeing employee onboarding and training activities.

Experience Requirements:

-Minimum of 3 years of professional experience as an administrative manager, involving project controls, WIP reporting, budgeting and forecasting, financial administration and operational support.
-Minimum of 2 years of professional experience in project management and project delivery, including project planning, budgeting, cost control, forecasting, change management, performance monitoring and coordination with multidisciplinary project teams.
-Experience working within an engineering project environment, requiring a strong working knowledge of engineering practices, workflows, project delivery methods and technical terminology, and the ability to understand and effectively coordinate the administrative, financial and project-control requirements of engineering projects, including electrical, civil, and mechanical projects.
-Experience working with financial data, financial reports and accounting information, with a demonstrated advanced level of competency in analyzing and interpreting project financial data, identifying discrepancies and variances, preparing financial reports and forecasts, and using financial information to support project controls and management decision-making is required.

Additional Skill Requirements

Advanced proficiency with Microsoft Excel, including the use of formulas, spreadsheets, and financial reporting functions, is required. Advanced proficiency with Quickbooks accounting software is required. Proficiency in CADSIM simulation software and Microsoft Project is an asset.

Education Requirement

Bachelor’s degree in engineering, finance, accounting, business administration, or another field related to the position.

Location of work:
Unit 201-15315 31st Avenue, Surrey B.C., Canada V3Z 6X2

Language of work:
English proficiency is required.

Application Instructions:
Applicants should send a resume and cover letter to: [email protected]

Company Information:

Mailing address: 218-12877 76th Ave, Surrey, B.C., Canada, V3W 1E6
Location of work: 201-15315 31st Avenue, Surrey B.C., Canada, V3Z 6X2

Phone: 1-604-592-3123

Anyone who can legally work in Canada can apply for this job. If you are not currently authorised to work in Canada, the employer will not consider your job application.