Administrative Coordinator Job

We are seeking a highly organized and experienced Administrative Coordinator to join our team. As an integral member of our team, you will oversee and coordinate office administrative procedures, ensuring efficiency and effectiveness in our daily operations. If you are a proactive individual with strong leadership skills and a background in office administration, we want to hear from you!

Key Responsibilities:
1. Support our team's operations while overseeing and coordinating office administrative procedures. Review, evaluate, and implement new procedures to enhance efficiency and effectiveness.
2. Offer personalized, high-quality service to sellers, buyers, and lenders, ensuring their needs are met with professionalism and efficiency. Establish work priorities, delegate tasks to office support staff, and ensure deadlines are met while maintaining adherence to procedures.
3. Accompany the team during important client meetings and open houses, contributing to a seamless experience for all involved parties. Records detailed meeting minutes and promptly follow up with clients to ensure clear communication and task completion.
4. Utilize cloud-based solutions to efficiently manage and organize all real estate transactions, maintaining accurate records for easy accessibility.
5. Coordinate Open House appointments and prepare essential transaction-related documents for agents, facilitating smooth and timely transactions. Assist in the preparation of the operating budget, maintain inventory, and budgetary controls to support financial management.
6. Manage a multi-line phone system, promptly respond to emails, and address customer inquiries with professionalism and courtesy.
7. Aid in the preparation of sales documents, report, paperwork, and client documentation, ensuring accuracy and completeness to support decision-making and communication.
8. Conduct analyses and oversee administrative operations related to budgeting, contracting, and project planning and management processes, ensuring efficiency and compliance with procedures.
9. Stay informed about industry trends and changes in regulations and proactively making recommendations for process improvements.

1. Education: Bachelor degree required
2. Experience: At least 1 year experienced in Real Estate administrative role
3. Skills
(1). Experience working with an existing Marketing company specializing in marketing Multifamily units is highly desirable.
(2). Ability to juggle multiple tasks and assess priorities and timelines to deliver.
(3). Demonstrate exceptional written and verbal communication skills amongst team members and clients.
(4). Work calmly under pressure and organize tasks efficiently.
(5). Ability to work efficiently and in a timely manner on a variety of tasks with minimal supervision.
(6). Experience preparing offers and other transaction-related documents.
(7). Excellent written and verbal communication skills.
(8). Familiarity with MLS or other similar platforms used for Real Estate Transactions.

How to Apply:
If you possess the required qualifications and are ready to take on a challenging and rewarding role as an Administrative Coordinator, please submit your resume and cover letter to [email protected]. We thank all applicants for their interest in joining our team at Alex Wambold Personal Real Estate Corporation. Only those selected for an interview will be contacted.

Alex Wambold Personal Real Estate Corporation specializes in providing exceptional service and expertise to clients looking to buy, sell, or invest in property. With a focus on client satisfaction and a team of dedicated professionals, we're here to guide clients through every step of real estate journey.