Administrative Coordinator Job

Work Location: Unit 308, 470 SW Marine Drive, Vancouver, BC V5X 0C7

Key Responsibilities:

• Oversee the day-to-day functioning of the office, ensuring the administrative processes run smoothly
• Establish and implement office policies as necessary to reflect changing needs
• Train new and existing employees on company policies and procedures
• Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
• Maintain a clean and organized office environment. Monitor and replenish office supplies, arrange for equipment maintenance, and coordinate office repairs as needed.
• Records management including data entry, ensure smooth flow of correspondence, filing, requisition of supplies, etc.

• Coordinate all administrative duties relating to purchasing of packaging materials, take-out cutlery, kitchen supplies, restaurant supplies, office supplies, etc.
• Oversee office supplies to ensure resources ae available when needed
• Assist with basic financial tasks such as processing invoices, tracking expenses, and reconciling accounts and collaborate with the accounting department to ensure accurate and timely financial reporting.
• Monitor costs and expenses to assist in budget preparation
• Provide regular office operations reports to management and identify areas for improvement.
• Perform other administrative management duties as required by top management including organizing regular staff events.

Preferred Qualifications:

• College Diploma or above
• At least two years of administrative and office management experience in an office setting is required
• Solid knowledge and understanding of administrative procedures
• Knowledge of inventory management and purchase management is an asset
• Comfortable tracking office budgets, expenses and supplies
• Works well with others and can foster a positive work environment
• Knowledge of Microsoft Word Outlook and Excel with the ability to use and create spreadsheets
• Provides excellent customer service
• Works effectively as part of a team and contributes to a collaborative office culture
• May be required to work some evenings and weekends

If you are interested in the position, please send your resume by email at [email protected]. We welcome qualified candidates to contact us by email and submit resumes. Please note that only selected candidates will be contacted.

Established in 1997 by the Neptune Restaurant Group, "Neptune" has become a well-known name in Greater Vancouver for its authentic Chinese cuisine. With a focus on sophisticated signature dishes and fresh, local seafood and poultry, Neptune gained recognition on the Michelin Guide in 2022. The restaurant quickly earned a strong local reputation for its high-quality offerings. As a growing company, 1175838 B.C. Ltd., also known as Neptune Palace Seafood Restaurant, is seeking a driven Administrative Coordinator to manage day-to-day office operations, ensure smooth administrative processes, and contribute to the restaurant's success.