Administrative Coordinator Job

MAIN DUTIES:
• Implements office operations and procedures such as records management, flow of correspondence, requisition of supplies and maintenance of office equipment, and inventory control
• Develops and refines systems and procedures by analyzing operating practices, utilizing computer systems and software, and implementing changes.
• Administer vendors, maintain facilities and office supply budget, and oversee other expenses necessary for day-to-day administrative operations.
• Prepares reports and presentations and aids in the budgeting process.
• Resolves administrative problems by analyzing information and identifying and communicating solutions.
• Builds and maintains strong relationships with clients and key stakeholders to support collaboration.
• Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs.
• Collecting sales data and generating periodic sales reports for reporting to the management
• Train new employees on company policies and procedures
• Perform all other related administrative duties as required by management, including database management

JOB REQUIREMENTS:
• Bachelor’s degree in Business Administration, Office Management, or a related field. Advanced certifications in administration or management are a plus.
• Minimum of two years in office management, administrative coordination, or a related role.
• Technical proficiency using office software (e.g., Microsoft Office Suite, database management tools, and accounting software).
• Strong organizational and multitasking skills to manage office operations and oversee procedures.
• Leadership and training skills to guide new employees in company protocols.
• Must demonstrate initiative and have the ability to work independently.
• A positive outlook, good communication, and strong interpersonal skills are required.
• Attention to detail with good organization skills
• Solid time-management skills with the ability to prioritize tasks
• Excellent verbal and written communication skills
• Innovation Mindset

Pacific Maple Enterprise Group Ltd. (hereinafter referred to as PME Group) is a comprehensive enterprise engaged in property investment, management, and import-export trade. We are currently looking for a driven Administrative Coordinator to join the company. The Administrative Coordinator works independently within a team-oriented environment to support the President and other members. The role: ensures the flow of business processes in an efficient and timely manner; maintains complete and accurate records/files; establishes clear lines of communication while building positive relationships with staff members and stakeholders/clients; and ensures operations, administrative, and database information is current.