ADMINISTRATIVE ASSISTANT Job

Prepare, type, edit, proofread, and format correspondence, invoices, reports, presentations, and other administrative documents

Receive, open, and distribute incoming regular and electronic mail; coordinate the flow of information internally and with external departments and organizations

Schedule, organize, and confirm appointments, meetings, and travel arrangements

Answer telephone and electronic inquiries, relay messages, and direct calls appropriately

Order office supplies, maintain inventory, and liaise with vendors as required

Set up, maintain, and update manual and computerized filing and information management systems

Establish, implement, and maintain office administrative procedures

Greet visitors, determine the nature of their business, and direct them to the appropriate personnel

Record, transcribe, and prepare minutes of meetings