Administrative Assistant Job

Office Administration & Documentation
- Manage incoming and outgoing correspondence (emails, phone calls, mail).
- Maintain and organize files, records, and reports (production logs, inventory, personnel documents).
- Assist in preparing presentations, memos, and meeting minutes.
Scheduling & Coordination
- Schedule meetings, appointments, and plant tours for management and visitors.
- Coordinate with vendors, suppliers, and shipping/receiving departments.
- Liaising with HR/Payroll and assist in employee shift scheduling and timekeeping and payroll preparation
Inventory & Supply Support
- Track office and breakroom supplies, place orders as needed.
- Assist with basic procurement tasks, such as purchase orders, invoice processing, etc.
Health & Safety Compliance
- Help maintain safety records and documentation, such as training logs, incident reports.
- Distribute safety bulletins and announcements to staff.
Visitor & Employee Support
- Greet visitors, issue temporary badges, and ensure compliance with site security protocols.
- Assist new hires with onboarding paperwork and orientation logistics.

- High school diploma or equivalent (Associate’s degree in Business Administration preferred).
- 3+ years in an administrative role (manufacturing or industrial setting a plus).
- Proficiency in MS Office (Word, Excel, Outlook) and basic ERP systems.
- Familiarity with inventory or production software (e.g., SAP, Oracle) is an asset.
- Excellent communication and multitasking abilities.
- Strong attention to detail and problem-solving skills.
- Ability to work independently and in a team environment.

Work Environment
- On-site in a manufacturing plant with exposure to noise and warehouse areas.
- Occasional overtime or weekend support during peak production periods.

Interested candidates should submit a resume, cover letter, and references to [email protected]
Dingwell’s Machinery & Supply Limited is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Dingwell's, Northwestern Ontario highest quality machining and fabrication facility, is serving in various industries, specialized in Mining, Pulp & Paper, Transportation, Steel Mill, Construction, Energy industries, with advanced engineering skills, experienced technicians, completed equipment and rigorous Quality Assurance System. Customers' recognition drives us to pursuit the premier quality and cost-effective manufacturing. We are seeking a responsible Administrative Assistant to provide critical support to the manufacturing plant’s daily operations by handling clerical tasks, coordinating communications, and ensuring smooth office functions. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced industrial environment.