Administrative Assistant Job

NOC: 13110
Position: Full-time, Permanent
Start: as soon as possible
Compensation: $36.70 per hour
Positions available: 1
Hours of work: 40 hours/week
10 working days of paid vacation, WCB

General job duties:
- Schedule and confirm appointments and meetings of employer and partners
- Record and prepare minutes of meetings
- Answer telephone and electronic enquiries, telephone calls and messages
- Determine and establish office procedures
- May order office supplies and maintain inventory

Specific job duties:
- Assist project managers and site supervisors with administrative tasks related to construction and renovation projects
- Maintain project-specific files and documentation (e.g., contracts, permits, drawings, specifications, change orders, RFIs, submittals, closeout documents)
- Assist in the preparation and distribution of project-related documents, such as bid packages, tender documents, and contract agreements
- Assist with the preparation and submission of permit applications and follow up on their status

Education:
- Completion of secondary school is mandatory
- Post-secondary education language or business studies

Requirements:
- Minimum of 3 years of experience as an administrative or business assistant.
- Minimum of 1 year of administrative experience in Canadian construction or renovation industry
- Must have excellent written and oral English skills, as proven by a recognized Canadian language proficiency certification
- MS Windows, MS Suite, Google Docs, Google Drive, Electronic Mail
- Knowledge of Slavic language/s is an asset

Contact information:
Please email cover letter and resume to [email protected]
Must include job reference number: PP0525