Administrative Assistant Job

Title: Administrative Assistant
Reports to: Duty Manager

Employer: Nobes Granite Inc.

Address: 166 North Street, Stirling, ON K0K 3E0.

1 Vacancy

Full Time Position – Permanent Position
Availability: As soon as possible
Employment conditions: Morning and Day

Employment groups: Youth, Veterans of the Canadian Armed Forces, Visible minorities, Persons with disabilities, Indigenous people, Newcomers to Canada, Mature Workers, Apprentices, Refugees

- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
- Provides awareness training to employees to create a welcoming work environment for youths
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Provides staff with awareness training to create a welcoming work environment for mature workers
- Offers mentorship programs that pair members of visible minorities with experienced employees
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Education: Highschool diploma or equivalent

Experience: Minimum 1 year

Duties & Responsibilities:
Duties may include but are not limited to the following items:

• Strong AutoCAD knowledge

• Keep directory of proposal drawings and sketches up to date and documented.

• Motivate staff

• Establish and implement policies and procedures

• Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information
• Schedule and confirm appointments and meetings of employer
• Order office supplies and maintain inventory
• Answer telephone and electronic enquiries and relay telephone calls and messages
• Set up and maintain manual and computerized information filing systems
• Greet people and direct them to contacts or service areas
• Arrange travel schedules and make reservations
• May supervise and train office staff in procedures and in use of current software
• Communicate with subcontractors

• Evaluate daily operations

• Respond to employee questions and complaints

• Maintain and manage digital database

• Perform Data Entry

Language: English
Wage: $25 per hour

Work conditions and physical capabilities:
Fast-paced environment, work under pressure, and attention to detail, ability to work independently

Personal Suitability
Dependability, Flexibility, Team Player , Organized, Time management

Additional Required Qualifications:
• AutoCAD
• Autodesk
• Spanish is an asset
• MS Word, Excel and PowerPoint

Contact: James Nobes
Email: [email protected]