Administrative Assistant Job

Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our school community! In this vital role, you will be the backbone of our front office operations, ensuring smooth daily functions while providing exceptional support to students, families, and staff. Your positive, welcoming approach and attention to detail will help foster an efficient and supportive learning environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a student-centered workplace.

Responsibilities

Manage front office duties, greeting students, families, and visitors while maintaining a welcoming school environment
Answer and direct calls using a multi-line phone system with professionalism and courtesy
Maintain organized student and school records, including digital files using Google Workspace and Microsoft Office tools
Perform data entry, proofread documents, and ensure accuracy in all clerical and student-related records
Schedule appointments, meetings, and school events; manage calendars for administrators and staff
Support school operations such as supply ordering, attendance tracking, and general administrative tasks
Assist with student enrollment, registration, and record-keeping processes
Provide excellent customer service by responding to parent, student, and staff inquiries promptly and professionally
Handle incoming mail, emails, and school correspondence with confidentiality and attention to detail
Collaborate with teachers and administrators to support daily school functions and special events

Skills

Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
Excellent organizational skills with the ability to manage multiple priorities in a fast-paced school environment
Experience in administrative support, preferably in an educational setting
Bilingual abilities are highly valued for communicating with diverse families and community members
Strong interpersonal and customer service skills to support positive interactions with students and families
Experience with clerical duties such as filing, data entry, proofreading, and document management
Familiarity with student information systems, scheduling tools, and office procedures
Knowledge of basic bookkeeping or school finance systems is a plus
Strong time management skills with a commitment to accuracy and meeting deadlines

Join us as a School Administrative Assistant, where your organization, professionalism, and enthusiasm will make a meaningful impact every day. We are committed to fostering a positive, collaborative environment that values your contributions while offering opportunities for growth in education.