Administrative Assistant Job

Oli Consulting Ltd. – Administrative Assistant Position
Offer: $35/hour, full-time
Work location: Richmond, BC
Responsibilities:
• Handle all forms of incoming communications, including emails, phone calls, and messages, ensuring prompt and professional responses.
• Relay client inquiries or messages related to academic planning, admissions, or other consulting services to the appropriate team members.
• Assist in drafting and formatting correspondence related to school applications, academic planning documents, or responses to client inquiries.
• Provide assistance or information to visitors and ensure a welcoming environment for clients, students, and their families.
• Ensure that client records, application documents, and other relevant files are properly organized, stored, and accessible when needed.
• Verify details in client invoices, organize billing records, and assist with any billing inquiries.
• Confirm appointments, schedule client consultations, and provide support for other administrative functions.
• Perform administrative tasks related to meeting coordination, such as preparing agendas, circulating materials, and recording meeting minutes.
• Ensure that essential office supplies and learning materials are stocked and available for use by employees and clients.
• Follow established procedures and ensure compliance with company policies related to client confidentiality and data management.

Requirements:
• Completion of secondary education is preferred.
• A diploma or certificate in administration or a related field is an asset.
• 1 year of experience in administrative or clerical roles is required.
• Proficiency in office software
• Strong written and verbal communication skills
• Attention to detail in drafting and proofreading documents
• Strong organizational abilities
Please send cover letter and resume to [email protected], we thank all applicants for their interest in this role. Only those selected for an interview will be contacted.