Administrative assistant Job

Languages: English

Education: Secondary (high) school graduation certificate or equivalent experience

Experience: 2 years to less than 3 years

Experience and specialization:
Computer and technology knowledge
MS Word
MS Office

Technical terminology:
Business

Area of specialization:
Correspondence
Reports and records
Invoices

Additional information:
Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Attention to detail

Personal suitability:
Ability to multitask
Excellent oral communication
Organized
Team player
Reliability

Responsibilities:
• Respond to phone and email inquiries from current and prospective tenants.
• Drafting, editing, and formatting lease documents and contracts.
• Ordering and maintaining office supplies.
• Maintaining spreadsheets and database to keep a track of tenant information, leases, and property details.
• Welcome and greet tenants and vistors coming in the building.
• Assisting with special projects assigned by management, such as property renovations or system implementations.
• Set up and manage visit appointments for new or prospective tenants.
• Assist with general administrative tasks, such as filing, photocopying, scanning and maintaining Visitors logs.
• Coordinate and receive mail and courier services; including pick-up and deliveries.
• Keen attention to detail and strong decision-making skills to manage multiple concurrent tasks.