Administrative Assistant Job

We are seeking a detail-oriented Administrative Assistant to join our team! In this role, you will handle various administrative duties, including creating purchase orders (POs), assisting with billing and invoicing, managing office supply inventory, and general office support (such as ordering coffee and maintaining supplies).
The ideal candidate will have a background in data entry and accounting, proficiency in Coupa and Article, and strong attention to detail. Candidates with prior receptionist experience will not be considered.
Responsibilities:
• Create, proof, revise, and edit written materials.
• Assist with billing, invoicing, and purchase order management.
• Manage office supply inventory and order necessary materials.
• Maintain departmental filing systems and update records.
• Coordinate logistics for meetings and conference calls.
• Serve as a scribe for meetings as needed.
• Handle internal and external correspondence.
• Answer phone lines and update calendars.
• Support general administrative tasks and cross-train in other responsibilities as needed.
Qualifications:
• 1-3 years of experience in administrative support, data entry, or accounting.
• High school diploma or equivalent required.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented with strong organizational and time-management skills.
• Ability to work effectively in a team-oriented environment.
• Professional demeanor and strong customer service skills.

Other Benefits