Administrative Assistant - Office Job

Language: English
Employment terms and conditions: Day, Evening, Morning, On Call, Overtime
Location: On site Work must be completed at the physical location. There is no option to work remotely.
Hours per week: 32-40

Responsibilities
• Direct and control daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Train other workers
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Additional Skills: Professionalism in customer service; Address customers' complaints or concerns

Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision

Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Dependability
• Due diligence
• Quick learner

Specialization
Computer and technology knowledge
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Adobe Acrobat Reader
• Google Drive
• Electronic mail

Screening questions: Are you currently legally able to work in Canada?
Note: Only apply to this job if: You are a Canadian citizen or a permanent resident of Canada or You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How-to-apply instructions
Here is what you must include in your application:
• Cover letter
This job posting includes screening questions. Please answer the following questions when applying:
• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you have previous experience in this field of employment?
• What is the highest level of study you have completed?