Administrative Assistant Job

FICUS EDUCATION INC. – North York, ON
On-site position | Full-time | Permanent employment | Flexible hours
About the Role
FICUS EDUCATION INC. is seeking a detail-oriented and organized Administrative Assistant to join our growing team in North York. This role requires strong multitasking, communication, and coordination skills to support daily administrative operations and ensure smooth office workflow.
Job Details
Hourly wage: $36.00
Hours per week: 30–40 hours
Type of employment: Full-time, permanent
Schedule: Flexible hours
Start date: As soon as possible
Location: North York, ON (on-site only – remote work not available)

Qualifications
College, CEGEP, or other non-university diploma/certificate (1–2 years)
1–2 years of related work experience, or equivalent combination of education and experience
Proficiency in English (both written and spoken)
Technical Skills
Proficient in Google Docs, MS Word, Excel, PowerPoint, and Office Suite
Strong ability to organize and prepare reports, contracts, charts, tables, graphs, and diagrams
Key Responsibilities
Record and prepare minutes for meetings, seminars, and conferences
Schedule and confirm appointments and meetings
Answer phone calls, relay messages, and manage email correspondence
Order and maintain office supplies and inventory
Greet visitors and direct them to appropriate departments
Maintain both manual and electronic filing systems
Type and proofread letters, forms, and other documents
Personal Attributes
Exceptional attention to detail and accuracy
Strong written and verbal communication skills
Ability to multitask and meet deadlines
Organized, flexible, reliable, and client-focused

FICUS EDUCATION INC. is a licensed educational institution specializing in providing high-quality secondary education services. It operates multiple high school programs registered with the Ontario Ministry of Education. All of the company's schools are approved by the Ontario Ministry of Education and meet provincial curriculum and accreditation standards, providing students with comprehensive university preparation and academic support. The institution is committed to cultivating globally competitive students, combining rigorous teaching with personalised tutoring to help students achieve their academic and future development goals.