Administrative Assistant Job

Languages:

English

Education:

Secondary (high) school graduation certificate.

Experience:

2 years to less than 3 years.

- Work must be completed at the physical location. There is no option to work remotely.

Responsibilities:

-Arrange and co-ordinate seminars, conferences, etc.
-Coordinate the activities of the HR department in order to ensure they meet the organization’s goals.
-Direct staff.
-Motivate staff.
-Open and distribute mail and other materials.
-Plan and control budget and expenditures.
-Plan and organize daily operations.
-Record and prepare minutes of meetings, seminars and conferences.
-Determine and establish office procedures and routines.
-Plan, develop and implement recruitment strategies.
-Schedule and confirm appointments.
-Manage contracts.
-Answer telephone and relay telephone calls and messages.
-Answer electronic enquiries.
-Compile data, statistics and other information.
-Oversee the preparation of reports.
-Order office supplies and maintain inventory.
-Greet people and direct them to contacts or service areas.
-Set up and maintain manual and computerized information filing systems.
-Type and proofread correspondence, forms and other documents.
-Conduct research.
-Perform data entry.
-Provide customer service.
-Maintain and manage digital database.
-Consult with clients after sale to provide ongoing support.
-Supervise office and volunteer staff.

Computer and technology knowledge:
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
LinkedIn
Electronic mail

Personal suitability:
Ability to multitask
Organized
Team player
Accurate
Client focus
Reliability
Time management