Administrative Assistant Job

Languages:
English

Education:
Secondary (high) school graduation certificate
Experience:
2 years to less than 3 years

Responsibilities:
Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct and control daily operations
Direct staff
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee the preparation of reports
Order office supplies and maintain inventory
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Maintain and manage digital database
Consult with clients after sale to provide ongoing support
Supervise office and volunteer staff.
Computer and technology knowledge:
Google Docs
MS Excel
MS Outlook
MS PowerPoint
MS Word
SharePoint
MS Office
Google Drive
LinkedIn
Electronic mail
Additional information
Personal suitability:
Ability to multitask
Organized
Team player
Accurate
Client focus
Reliability
Time management

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