Administrative assistant Job

Overview
Languages

English

Education

Bachelor's degree
or equivalent experience

Hour per week
35 hours/week

Experience
Experience an asset

Responsibilities
Tasks

Arrange and co-ordinate seminars, conferences, etc.
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Plan, develop and implement recruitment strategies
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Oversee the preparation of reports
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry

Experience and specialization
Computer and technology knowledge
MS Windows MS Office

Additional information
Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Attention to detail
Repetitive tasks
Work with minimal supervision

Personal suitability
Ability to multitask

Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Support for mature workers

Provides staff with awareness training to create a welcoming work environment for mature workers
Offers mentorship, coaching and/or networking opportunities for mature workers

Supports for visible minorities

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Who can apply to this job?

The employer accepts applications from:

Canadian citizens and permanent or temporary residents of Canada.
Other candidates with or without a valid Canadian work permit.