administrative assistant Job

Wages
• $36.60 hourly / 30 hours per week
Position
• 1 vacancy
Languages
• English
Education
• Secondary (high) school graduation certificate
Experience
• 1 year to less than 2 years
On site
• Work must be completed at the physical location. There is no option to work remotely.
Computer and technology knowledge
• MS Office
Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Attention to detail
• Repetitive tasks
Personal suitability
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Reliability
• Quick learner
Apply by email
[email protected]

Here is what you must include in your application:
• Cover letter
• References attesting experience

Tasks
• Supervise other workers
• Determine and establish office procedures and routines
• Plan, organize, direct, control and evaluate daily operations
• Set up and maintain manual and computerized information filing systems
• Organize and provide multi-tasked services, including preparing invoices, documentation, editing and verifying accuracy, composing correspondence, compiling reports, filing, and coordinating the efficient flow of paperwork among departments.
• Manage incoming and outgoing communications, including phone calls, emails, responding to inquiries and letters.
• Prepare, review, and process documents such as insurance applications, compliance reports, financial statements, and operational correspondence in support of both island and mainland operations.
• Coordinate appointments, meetings, and travel plans for the employer and employees as required.
• Manage and coordinate day-to-day office operations, including preparing invoices, compiling reports, maintaining accurate records, and ensuring the efficient flow of paperwork between departments, drivers, and service teams.
• Manage inventory and office supplies to maintain efficiency as needed.
• Ensure that administrative processes and procedures comply with company policies, industry regulations, and legal requirements.
• Record and prepare minutes of the meeting to ensure accurate documentation of discussions, operational decisions, and company initiatives that occurred during the meeting.
• Performing administrative tasks, including but not limited to preparing mail and email correspondence, drafting letters, and inputting file and client information into database software.
• Assisting managers and executives with various tasks as required, including research, report preparation, and special contracts.

Health/Dental Benefits, Paid Holidays, Vacations, and Sick Leave