Administrative Assistant Job

Location: 4704A 91 Avenue Northwest Edmonton, Alberta, T6B 2L1
Salary: $29.50 per hour
Vacancy: 1
Start date: As soon as possible
Employment groups: Indigenous people, Newcomers to Canada, Veterans, Visible minorities, Youth
Terms of employment: Permanent employment, Full time 40 hours per week
Employment conditions: Day, Evening, Morning

Languages:
English

Education:
Secondary (high) school graduation certificate

Experience:
1 years to less than 2 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Tasks:
- Manage client communication by answering phone calls, responding to emails, and handling inquiries in a timely and professional manner.
- Schedule appointments and coordinate meetings between clients, project managers, and the carpentry team to ensure efficient project timelines.
- Prepare and process invoices, track payments, and maintain accurate financial records, including following up on outstanding invoices.
- Prepare and organize necessary documents, contracts, and quotes for clients while maintaining an organized filing system for both digital and physical records.
- Oversee office management tasks, such as ordering supplies, organizing the workspace, and coordinating with vendors to ensure smooth office operations.
- Assist with project coordination by tracking timelines, updating project statuses, and ensuring all required documentation is completed on time.
- Support the management team with general administrative tasks such as data entry, generating reports, and other clerical duties as required.
- Maintain effective communication with internal teams to ensure all administrative tasks are completed efficiently and on schedule.
- Handle customer service tasks, including addressing any issues or complaints and ensuring a high level of customer satisfaction.
- Assist in preparing marketing materials and correspondence, such as company newsletters, client follow-ups, and promotional documents.
- Maintain an organized calendar for management, ensuring meetings and deadlines are tracked and reminders are set.
- Coordinate travel arrangements for team members or management as needed, including booking accommodations, flights, and transportation.
- Help prepare for company events, meetings, or presentations by organizing materials and managing logistics.
- Assist in monitoring inventory levels of materials used in cabinetry projects and coordinate withthe purchasing department to ensure timely reordering.

Work conditions and physical capabilities:
Fast-paced environment, Attention to detail, Repetitive tasks

Personal suitability:
Ability to multitask, Organized, Time management

Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply?
By email:
[email protected]

How-to-apply instructions:
Here is what you must include in your application:
- Cover letter