Administrative Assistant Job

• Provide administrative support to ensure efficient operation of office, such as answer and direct phone call, schedule meetings, appointments, travel arrangements, distribute email, correspondence memos, letters and forms
• Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Record and prepare minutes of meetings
• Make travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, research new deals and suppliers
• Submit and reconcile expense reports
• Update and maintain office policies and procedures

• High school diploma or equivalent
• Proven administrative experience
• Proficiency in MS Office
• Strong time-management skills and multitasking ability