Administrative assistant Job

Location:: Brampton, ON, L6T 4L6
Salary:: $34.10 hourly / 35 hours per Week
Terms of employment:: Permanent employment, Full time, Day, Evening, Morning
Start date:: Starts as soon as possible
vacancies:: 2 vacancies

Job Description

. Provide a high level of administrative support ensuring quality service and professionalism at every customer interaction

. Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (reports, presentations, invoices, communications, tables, charts, files, etc.)

. Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations

. Schedule and confirm appointments and meetings as directed

. Order office supplies and maintain inventory

. Answer telephone and electronic enquiries and relay telephone calls and messages

. Set up and maintain manual and computerized information filing systems

. Greet visitors, ascertain nature of business and direct visitors to right representatives or appropriate person

. Record and prepare minutes of meetings

. Arrange travel schedules and make reservations

. May compile data, statistics and other information to support research activities

. May supervise and train office staff in procedures and in use of current software

. May organize conferences

Languages
English

Education
Secondary (high) school graduation certificate

Experience
1 year to less than 2 years

Responsibilities
Tasks
. Open and distribute mail and other materials
. Plan and organize daily operations
. Establish and implement policies and procedures
. Record and prepare minutes of meetings, seminars and conferences
. Determine and establish office procedures and routines
. Schedule and confirm appointments
. Answer telephone and relay telephone calls and messages
. Answer electronic enquiries
. Order office supplies and maintain inventory
. Arrange travel, related itineraries and make reservations
. Greet people and direct them to contacts or service areas
. Set up and maintain manual and computerized information filing systems
. Type and proofread correspondence, forms and other documents
. Perform data entry
. Provide customer service

Experience and specialization
Computer and technology knowledge
. MS Excel
. MS Outlook
. MS PowerPoint
. MS Windows
. MS Word

Additional information
Work conditions and physical capabilities
. Ability to work independently
. Fast-paced environment
. Attention to detail
. Repetitive tasks
. Large workload
. Work with minimal supervision

Personal suitability
. Excellent oral communication
. Excellent written communication
. Organized
. Team player
. Adaptability
. Dependability
. Due diligence
. Quick learner

How to apply
By email:: [email protected]