Administrative Assistant Job

Overview

Languages
English

Education

College/CEGEP
or equivalent experience

Experience

Experience an asset

Hours per week- 35hours/week
 
Responsibilities

Tasks
Open and distribute mail and other materials 
Plan and organize daily operations
Establish and implement policies and procedures 
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages 
Answer electronic enquiries
Compile data, statistics and other information 
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations 
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems 
Type and proofread correspondence, forms and other documents
Perform data entry
Perform basic bookkeeping tasks

Experience and specialization

Computer and technology knowledge
MS Excel 
MS Outlook
MS PowerPoint 
MS Windows 
MS Word
MS Office

Additional information

Transportation/travel information
Own transportation

Work conditions and physical capabilities
Ability to work independently 
Fast-paced environment
Work under pressure 
Tight deadlines 
Attention to detail 
Repetitive tasks
Work with minimal supervision

Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement 
Organized 
Team player 
Accurate 
Reliability 
Adaptability
Dependability

Employment groups  
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for newcomers and refugees
Supports newcomers and/or refugees with foreign credential recognition
Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths
Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Support for mature workers
Provides staff with awareness training to create a welcoming work environment for mature workers

Supports for visible minorities
Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Who can apply to this job?
The employer accepts applications from:
Canadian citizens and permanent or temporary residents of Canada.
Other candidates with or without a valid Canadian work permit.