Administrative Assistant Job

Keystone is currently looking for an Administrative Assistant to assist in the administration of individual projects during design and construction phases. The Administrative Assistant will act as the Construction Administrator liaison between Clients, Contractors, Construction Managers, Architects and Engineers. Responsibilities include:

During Design Phase:
• Provide administrative assistance with the preparation of specifications, using AIA and EJCDC front-end documents. Specification development programs such as Deltek Specpoint MasterSpec/Construction Specifications. During the design phase and bidding, additional job responsibilities involve communication with printing company and plan houses; compilation of addendas; coordination with bidders on Request for Clarification, pre-bid meeting minutes, bid tabulations, and AIA and EJCDC Agreements between Owner and Contractors.

During Construction Phase:
• Correspondence, logging and processing submittals, meeting minutes, field reports, contractor payment applications, request for information, proposal requests, change proposals and change orders, and project closeout documentation. Communicate with the Client, Contractor, Construction Manager, Architect, Engineer, Consultants and public agencies.
• Maintain filing systems (paper and electronic).

Requirements:
• Ability to multi-task and maintain a workload of multiple projects with various staff members simultaneously.
• Excellent organizational and math skills and highly motivated.
• Experience with Microsoft Outlook, Word and Excel; Adobe Acrobat Pro and Bluebeam; SpecText, SpecPoint/Masterspecs; AIA and EJCDC Contract Documents Program; on-line Construction Management Programs.

Please email your resume to [email protected].

Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave, Life and/or Disability Insurance

Keystone Associates Architects, Engineers and Surveyors, LLC (Keystone) is a multi-disciplined design firm headquartered in Binghamton, New York, with branch offices in Cortland, New York and Monticello, New York. Keystone was established in 1993 and has provided professional design services for a region encompassing all of Upstate New York, as well as Northeastern Pennsylvania.