Administrative Assistant Job

Location: 2580 Cedar Park PL, suite 207, Abbotsford, BC V2T 3S5
Salary: $29.00 per hour
Vacancy: 1
Employment groups: Indigenous people, Newcomers to Canada, Veterans, Visible minorities, Youth
Terms of employment: Permanent employment, Full Time 40 hours per week
Start date: As soon as possible
Employment conditions: Day, Evening, Morning

Languages:
English

Education:
Secondary (high) school graduation certificate

Experience:
2 year to less than 3 years

Tasks:
- As an administrative assistant for Iskcon Trading Inc., you will be maintaining a well-organized and welcoming office environment by managing office supplies, equipment, and facilities. Ensure that the office is conducive to productivity and professionalism
- You will be serving as a central point of contact for internal and external communications, promptly relaying important messages and assisting Supervisors with daily administrative tasks.
- The Administrative Assistant will coordinate appointments, meetings, and conferences for Iskcon Trading Inc's executives and staff, ensuring effective time management and scheduling conflict prevention.
- You will organize and maintain documents, reports, and presentations using appropriate software for easy retrieval, both physically and digitally.
- Input and update information accurately into databases, spreadsheets, and company systems, ensuring data integrity and up-to-date records.
- Provide comprehensive administrative support to various departments, including routine tasks, record management, and document preparation.
- Organize meetings by handling logistics, creating materials, capturing meeting minutes, and distributing relevant information to participants.
- You will be greeting clients, partners, and visitors professionally, directing them to appropriate personnel or departments to ensure a positive experience.
- As an Administrative Assistant at Iskcon Trading Inc., you will draft, edit, and proofread various correspondence, including letters, emails, and memos, maintaining accuracy and adherence to company standards.
- Assist in tracking and reconciling expenses by maintaining accurate records and contributing to expense reporting processes.
- Handle sensitive information and documents with discretion, maintaining confidentiality across all matters.
- Collaborate with colleagues to coordinate tasks and projects, ensuring smooth execution and timely completion.
- Perform clerical duties, including maintaining contact information, files, and databases, fostering organized information management.
- Establish effective relationships with internal stakeholders, serving as a liaison between employees, and HR/Payroll for issue investigation and feedback compilation.
- Track, analyze, and update information in internal systems and databases, ensuring accuracy and consistency.
- Support Human Resources activities, including onboarding new hires, vacation and leave tracking, and compiling workforce requests for approval and submission.
- Monitor departmental costs compared to budget and contracts, reviewing cost codes, purchase requests, and purchase orders for accuracy.
- Undertake additional duties as assigned to contribute to operational efficiency and organizational growth.

Work conditions and physical capabilities
Attention to detail

Personal suitability
Ability to multitask, Organized, Team player, Reliability

Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply?
By email:
[email protected]

How-to-apply instructions:
Here is what you must include in your application:
Cover letter