Administrative assistant Job

Location: 2580 Cedar Park PL suite 207Abbotsford, BC V2T 3S5
Salary: $29.00 per hour
Vacancy: 1
Start Date: As soon as possible
Employment Group: Indigenous people, Newcomers to Canada, Veterans, Visible minorities, Youth
Terms of employment: Permanent employment, Full time, 40 hours per Week
Employment Conditions: Day, Evening, Morning

Languages:
English

Education:
Secondary (high) school graduation certificate

Experience:
2 year to less than 3 years

Tasks:
- Managing and organizing daily communications by screening emails, answering phone calls, and directing inquiries to the appropriate departments for timely responses.
- Assisting with scheduling and coordinating meetings, preparing agendas, and ensuring necessary documents and materials are ready for team and client meetings.
- Maintaining accurate and organized filing systems, both digital and physical, to streamline access to important records and documentation.
- Preparing and editing internal reports, spreadsheets, and presentations for management review and client communications.
- Processing invoices, managing office supply inventory, and coordinating orders to maintain adequate stock and support day-to-day office operations.
- Assisting the logistics team with documentation and tracking of shipments, ensuring compliance with regulatory requirements.
- Supporting data entry and record-keeping for inventory, operational metrics, and quality control processes.
- Maintaining a clean and organized office environment, coordinating with vendors for equipment maintenance and repairs as needed.
- Providing general administrative support to management and operations staff, contributing to smooth workflow and operational efficiency.
- Assisting in the preparation of customs, import, and compliance documents, supporting seamless import operations.
- Preparing expense reports and managing petty cash records, ensuring accuracy in financial documentation.
- Coordinating travel arrangements and accommodations for management and team members, including preparing itineraries and tracking expenses.
- Supporting onboarding for new employees by preparing orientation materials, arranging workstation setups, and assisting with HR documentation.
- Handling confidential information with discretion, including employee records, business contracts, and financial reports.
- Assisting with company-wide communications, including drafting internal memos, employee announcements, and client notifications.
- Monitoring office equipment and coordinating maintenance schedules, ensuring minimal disruptions to daily operations.

Work conditions and physical capabilities
Fast-paced environment, Attention to detail, Repetitive tasks

Personal suitability
Ability to multitask, Organized, Team player

Who can apply to this job?
Only apply to this job if:
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply?
By email:
[email protected]

How-to-apply instructions?
Here is what you must include in your application:
Cover letter