Administrative Assistant 3 Job

Maintain and update office records, including contracts, permits, and operational documents.
Establish and implement office procedures. Manage office operations and office administrative processes, ensuring a well-organized and efficient work environment.
Handle correspondences, phone calls and mails, both regular and electronic, and coordinate the flow of information internally and with external parties.
Order and manage office supplies and equipment.
Compile and analyze data, including from research, to support management in decision-making.
Maintain both manual and computerized information filing systems. This includes assisting with invoicing, billing, expense tracking and compiling employee timesheets.
Support the management team in enforcing workplace policies and procedures.
Maintain records for safety compliance, inspections, and training sessions, including tracking permits, licenses, and regulatory requirements to ensure the company remains compliant.
Assist in organizing meetings, distributing necessary documentation and recording the minutes.
Manage appointments and meetings for the employer, including making travel arrangement
Supervise and train office staff on procedures, processes and the use of current softwares

Previous experience in office administration, bookkeeping, and/or business operations.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Relevant experience in construction/ site-development industry an asset
Strong organizational skills and attention to detail.
Ability to multitask and prioritize responsibilities in a fast-paced environment.
Strong communication and problem-solving skills.
Knowledge of accounting software, payroll processing and HR procedures is an asset.
Teamplayer

Health/Dental Benefits, Paid Holidays, Vacations, and Sick Leave