Activities & Events Coordinator Lead Job

Discover Canada Tours – Activities & Events Coordinator Lead (NOC 12103)

Position: Activities & Events Coordinator Lead
Hours: 30 hours per week
Hourly Wage: $38.46
Employment Type: Full-time, Permanent
Benefits: Extended medical insurance after 3 months of probation period
Working location: 636 Hornby St, Vancouver, BC V6C 2G2
Number of job vacancies: 1
Company Name: Discover Canada Tours
Primary Service of Business: Tourism agency

MAIN DUTIES:
• Managing, promoting, and selling tours and activities at a specific assigned account
• Planning, designing and organizing a monthly activity and events calendar
• Coordinating and leading activities and events such as walking tours, after school activities, sporting events, BBQs, themed parties and holiday events
• Executing in-school and industry related presentations
• Receiving and managing group inquiries, with a focus on the youth market from around the world, including:
o Coordinate and book all inclusions with suppliers
o Create and report rooming lists, activity manifests and other specific group inclusions
o Monitor release periods to avoid any penalties related to cancellation or reduction of blocks
o Prepare final documents including confirmed itinerary, passenger manifest, activity reservation numbers, etc
o Quoting and booking transportation (flights and/or bus) for groups in conjunction with operations and Travel agents
o Consult with Guides to confirm all aspects of the tour they are to guide
• Planning and overseeing the specified account's youth summer and winter camps (quoting, hiring, planning, and leading) in conjunction with the Manager of Commercial and Product Development
• Working with marketing team to create sales and marketing materials to attract new clients
• Working with the marketing team to send out marketing campaigns through social media and emails to attract new clients and accounts
• Attending industry specific trade shows to help secure new clients and tour options
• In conjunction with the WT Division lead, scheduling regular check ins with Account Directors or appropriate account personnel
• Tracking activity and events accounting and preparing reports for account Directors
• Hiring, training and supervising support staff required for activities and events

QUALIFICATIONS:
• Degree or diploma in business, tourism, or hospitality administration
• At least 1-2 years of related recent experience in hospitality or tourism administration OR the equivalent combination of education and experience
• Excellent organization, time management and communication skills
• Ability to multi-task and prioritize within tight timelines
• Ability to solve problems and work under pressure
• Ability to work with maximum accuracy, efficiency, and attention to detail
• Outgoing and ability to speak in front of a crowd
• Commitment to continuous self-improvement
• Professional attitude and appearance
• Commitment to the company’s objectives

Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements.

Interested candidates should send a cover letter and resume to [email protected] with "Activities & Events Coordinator Lead" in the subject line.

Health/Dental Benefits

The Activity & Events Coordinator Lead is responsible for developing and delivering an engaging activity program for a designated account. This role emphasizes providing exceptional customer service while fostering a fun and community-oriented environment that supports the promotion of scheduled tours. Additionally, the position involves recruiting, training, and supervising the support staff needed to execute activities and events.