Executive Administrative Assistant - Secretary Admin. Assistant Recept
Executive Administrative Assistant - Secretary Admin. Assistant Recept
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Executive Administrative Assistant Resume


Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 82973
Desired Job Location: Costa Mesa, California Date Posted: 3/23/2021
Type of Position: Contractor Availability Date: 3/29/21
Desired Wage:
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: High School/Equivalent Willing to Relocate: No


Objective:
To obtain a challenging position in a progressive and stable company where I can become a part of the team, and play a key role in their success with my commitment to excellence.


Experience:
Jan. 2017 - COLLINS AEROSPACE (previously ROCKWELL COLLINS) Irvine, CA
Jan. 2019 An Aerospace & Defense company
Sr. Engineering Project Assistant
• Supported 6 Engineering teams: SPECIAL PRODUCTS, AIRBUS A350 RBPU, AIRBUS A350 THSA (Actuation), HSTA & HSCU (Actuation), GULFSTREAM & LEGACY (Pilot Controls), primarily in Irvine. Additional locations of support included Mexicali, Mexico; Cedar Rapids, IA & Melbourne, FL.
 Coordinated/hosted Change Control Board (CCB) meetings for each program
 Worked with documentation (creation and revision)
 Assisted Engineers with JIRA, Peer Review (PREP) & Subversion tools (granted access & resolved issues)
 Created/maintained a spreadsheet to track approved Change Requests (CR to Release)
 Tracked status of ECOs & COs in 3DEXPERIENCE | ENOVIA, which included working closely with Rev Support, Check Group & other departments
 Created/maintained an excel spreadsheet to track all action items related to each program
 Updated S-Curve (GOOGLE Sheet used by the Pilot Controls team to track the progress of deliverables)
 Updated EMS Actuation RAIL (GOOGLE Sheet used by the HSTA Actuation team to track the progress of deliverables)
• Trained many EMS Engineers on JIRA (Change Request tool) & created/maintained a spreadsheet for scheduling/tracking progress
(2-year Contract position ended due to company policy)


Aug. 2013 - RICOH ELECTRONICS, INC. Tustin, CA
March 2016 A global manufacturer of digital copiers, printed circuit boards, fax machines & more
Facilities Coordinator
• Supported Facilities Manager and two (2) field technicians with the maintenance of 9 properties
• Monitored/printed work orders from database (MicroMain) and assigned by priority; responded to questions and/or comments ensuring customer satisfaction
• Processed 80-100 invoices/month (recurring & non-recurring expenses); reconciled credit card statements (CITI, Home Depot, Exxon, AT&T); worked closely with vendors & Ricoh accounting department when investigating discrepancies
• Prepared/emailed purchase order packages to vendors; once repair(s) were complete, coded invoices received and entered into database to be processed for payment
• Maintained spreadsheet created by Accounting Department to track emergency repair budget for 6 facilities
• Created/maintained spreadsheets for tracking invoices received for various projects
• Maintained security badge system (printed photo badges) & database (ReadykeyPro) for activating/deactivating; issued to Employees, Vendors, Contractors, Visitors; activated/deactivated badges for KIMCO Staffing; created/maintained spreadsheets for tracking; ordered badges and accessories
• Initiated Parking Permit policy per FTZ standards; ordered permits; created/maintained spreadsheet for tracking
• Inventoried/ordered office, coffee, or other supplies when needed
• Daily interacted with office personnel, vendors, contractors & suppliers
(Long-term Contract position ended due to budget cuts)


Feb. 2012 - D.W.A. SMITH & COMPANY, INC. Newport Beach, CA
May 2013 A private commercial property management company for 25 years
Assistant Property Manager/Office Manager
• Supported two (2) Property Managers with 14 shopping centers
• Researched/collected information; processed correspondence
• Created/maintained various time-sensitive reports (financial & other)
• Worked with owners, tenants, and vendors daily (via email and/or phone) to resolve various issues
• Responsible for office functionality (office supplies, lighting, or other issues)
(Position eliminated due to restructuring)


Oct. 2009 - VOLUNTEER Anaheim, CA
July 2011 Caregiver


Nov. 2007 - BAXTER HEALTHCARE Irvine, CA
Oct. 2009 A leader in healthcare for 80 years
Executive Administrative Assistant/Office Manager
• Saved company $4,200 after finding discrepancies while processing invoices
• Supported VP and 20 engineers in small Research and Development facility
• Managed calendars using Lotus Notes
• Created PowerPoint presentations for weekly meetings (compiled reports collected from engineers)
• Processed invoices for utility bills and contractors
• Purchased parts & equipment for projects using ARIBA system
• Meticulously tracked each transaction to completion (worked with Accounts Payable)
• Arranged travel (domestic & international), processed expense reports via CONCUR
• Reconciled AMEX statements, shipped product (domestic & international)
(Laid off due to small engineering branch office being shut down)


Skills:
• Take/process orders (SAP, ARIBA or other systems); purchase orders/invoicing (coding/processing)
• Document creation/report generation for publications and presentations; database management
• MS Office 2016: Excel (formulas/charts/pivot tables), Word (mail merge/macros), PowerPoint, Outlook,
Access (intermediate), Visio (beginner)
• Experience supporting International President, Vice President, Director, Project Manager, Manager
• Excellent verbal and written communications skills


Additional Information:
STRENGTHS:
• Professional/high energy/friendly/positive ‘can do’ attitude/quick learner/creative/efficient
• Self-starter/self-motivated/good judgment/organization/time management
• Ability to prioritize and manage multiple projects simultaneously
• Work well independently or with a team
• High-quality work standards/highly detail oriented/excellent follow through
• Trouble shooter/problem solver

=======================================

Letter of Recommendation

David M. Dorgan, Director, Financial
777 East Wisconsin Avenue, Suite 1400

Tel 414-212-5425 Fax 414-212-5508
ROCKWELL, INT’L.


September 2, 1999

To Whom it May Concern:

Re: Letter of Reference, Teresa Geske

It is always very easy to prepare a letter of reference in a situation where the performance of an individual is outstanding; this is certainly true with Teresa.

Teresa joined our staff in mid-August 1998, supporting the Financial Reports department comprised of five individuals (a Director, two Managers, and two Financial Advisors). Because of the Company's relocation to Milwaukee, Wisconsin, we unfortunately had to part ways in mid-June 1999. Our group is responsible for preparing the various documents we are required to file with the US Securities and Exchange Commission, with the shareowners of Rockwell, as well as other financial reports prepared for the Company's Board of Directors and other financial reports prepared in connection with the acquisition or divestiture of businesses. Our audience is top management and the Board of Directors of Rockwell, as well as the entire outside/public world. This left no room for error in these documents we prepared, and Teresa was a key individual in making sure these reports were error free.

Several specific comments about Teresa's performance include:

Attention to detail - The need for error free reports required an individual with extremely accurate typing skills, as well as exceptional proof-reading skills. Teresa possessed both of these skills. At no time during my 13-year career was anyone better at this than Teresa.

Teamwork - Teresa was a key part of our team. Our department works a significant amount of overtime for about 5-6 weeks in the October/November timeframe. Teresa was requested to work additional hours on a number of occasions to help us meet our deadlines; this included both late nights during the week as well as Saturday and Sunday work. On every single occasion, she very quickly and willingly accepted the challenge, sometimes on extremely short notice. In addition, toward the end of her employment with Rockwell, she was asked to switch positions with another administrative assistant because of this other assistant's difficulty in working with her group of people. While she and I were both upset with this, Teresa willingly accepted this change to accommodate this difficult situation.

Reliability and Sense of Responsibility - Our numerous deadlines were always met, even if this meant working through lunch. In addition, she has a tremendous sense of responsibility and pride in her work. She not only worked through one project and moved onto the next project, but she was always looking to improve on what we had asked, whether this was helping us with grammar/sentence structure, or improving on an overhead. In particular, with respect to a PowerPoint presentation, we were having difficulty with a particular part of the preparation of the presentation. Teresa went to the store late at night after work and bought a book on PowerPoint to try to work through the particular difficulty.

Cheerful - Teresa always remained poised and very pleasant to work with, even during the very intense October/November timeframe.

This, I hope, gives you some sense as to Teresa's abilities

Sincerely,


David M. Dorgan
Director, Financial Reports


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