administrative assistant - Manufacturing Resume Search
administrative assistant - Manufacturing Resume Search
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administrative assistant Resume

Desired Industry: Manufacturing SpiderID: 82032
Desired Job Location: Halifax, Nova Scotia Date Posted: 5/29/2019
Type of Position: Full-Time Permanent Availability Date:
Desired Wage:
U.S. Work Authorization: No
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: Bachelors Willing to Relocate: Yes

Seeking a position to utilize my skill & abilities to accomplish my goals by achieving organization’s target and head towards personal growth and development.

Export Executive / EA - 10 Mar 1999 to 09 Dec 2012
Sakay Overseas, Jalandhar
- Leather Shoes & Sports Goods Manufacturer/ Exporter

• Maintain record on Contact, shipment, pending orde.
• Routine Correspondence – letters/ emails/ posts
• Handling parcels ensure that it is properly packaged, sealed, addressed
• Handling and typing all official company documents & correspondence
• Sending samples & tracking of the sample sent by Blue Dart, DHL/ FedEx/ TNT/ UPS etc.
• Preparing Shipping docs as per LC terms, P.I., C.O.O., B.E., Invoice, Packing list, Party / Bank documents
• Maintaining record history for all consignments (Consol Sheet of Order/ Pending Order in Hand
• Maintaining samples specifications/ Costing record

EA to M.D /Director - From 04 Jan., 2013 to 31 May, 2013
Highway Industries (HERO Group), Ludhiana
– Auto Spare Parts Manufacturer/ Exporter

• Assigning tasks & follow-up with staff on pendency of work
• Maintain calendar; daily/ weekly Task, To-Do list, Reminder ascertain which events require boss presence
• Making Hotel & travel arrangements i.e. travel schedule & reservations
• Routine Correspondence – letters/ emails/ posts
• Collection of daily report from various department and generating MIS reports along with graph and comparison chart with prev month/ year
• Maintaining samples specifications/ Costing record

PA to CEO - From 03 June, 2013 to 08 June, 2015
Ivy World School under GEMS CAMBRIDGE
(VES), Jalandhar

• General Administration, Security Management, Canteen Management, Housekeeping Services, Processing Of Bills, Disciplinary Activities, Facilities Management, Purchase & Inventory Management
• Compliances reg Disaster Management & Fire Safety Management.
• Monitoring & Supervision of Repair, Renovation & Office Maintenance (civil, plumbing, electricity).
• To act as an E.A. to the Principal through Well Prioritized Planning & efficient administrative support.
• Arrange Appropriate Hospitality, Taking Minutes If Necessary & any Follow-up action if required.
• To Open, Priorities, & discuss all mail correspondence with the Principal, taking timely action as described by the Principal.
• To Compose & Send Out Routine Letters As Directed by the Principal and Respond On Principals Behalf.
• To Manage Recruitment Process For The Appointment Of Teaching Staff
• To perform any Task/ Duty under direction of the Principal.
• Maintain an Accurate Up To Date Diary, Enter All Events & Appointments & notify the Principal of upcoming events, meetings requests. Arranging travel bookings for any outdoor meetings.
• Design print media & school advertisements for newspapers & prepare Press release for newspapers for events organized in the schools

EA to M.D /Director – From 11 June, 2015 to 11 Dec, 2017
Paras Spices Pvt. Ltd., Moga (NESTLE Associate)
– Spices & Cattle feed Manufacturer

• Planning, Scheduling & Controlling of Calendar activities/ appointments
• Travel Management - Hotel, Air Ticket booking, Fleet arrangements, Visa for MD and Guests
• Project Management - Give an update to MD over the progress of various projects of the company
• Card Management - Credit Card/ Membership Card/ Subscription/ ensure timely payment
• Coordinate with various functions for many business activities
• Maintain MD decisions into actionable plans with proper follow up
• Attend meeting to ensure Director are well informed & prepared
• Act as liaison between the directors and staff to ensure appropriate coordination and follow-up
• Provide coordination support to the Senior Management Team
• Dealing with email, faxes & post, corresponding on behalf of directors;
• Greet guests determine nature/ purpose of visit & escort to destination.
• Take and distribute meeting minutes to appropriate individuals.
• Handle and distribute incoming and outgoing mail.

Executive Assistant - From year Dec., 2017 to Till Date
Jainsons Industries, Jalandhar
- Fitting & Valves Manufacturer/ Exporter

• Provide coordination support to the Staff & Management
• Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies.
• Design monthly advertisements for plumbing magazine & other events
• Final Proof of Export, Bank Realization Certificate, Bill of Entries, ECGC Monthly Statements
• Prepares GSP/ Certificate of Origin of Chamber of Commerce
• Preparing Shipping docs as per LC terms, P.I., Bill of Exchange
• Prepare Invoice, Packing list, Party / Bank documents, Bank Guarantees
• Prepare remittance documents for Import material as well Export material and upload on Bank portals
• Prepare Disposal documents towards received import payments
• Prepare Proforma Invoice towards enquiries
• Prepare Test Certificates for material supplied
• Vendor listings with various projects & arrange documents accordingly
• Online Tenders submission/ arranging supporting documents
• Regular correspondence with Bank reg. Payment & monitoring due date /Maturity date

Graduate in Arts with Geography (Hons) - 1990-1993
Institute: Guru Nanak Dev University, Amritsar – Full time
College: D.A.V. College, Jalandhar, Jalandhar (Punjab) India
Subject: Economics, Geography (Hons), English

Senior Secondary (10+2) - 1989-1990
Institute: Central Board Of Secondary Education, Delhi – Full time
School: Kendriya Vidyalaya No.1, Jalandhar (Punjab) India
Subject: Economics, Geography, History, Hindi, English

Diploma in Software Technology
- 05/08/1997 to 28/07/1998 (One year) – Part time
Institute: Punjab Govt. Dir. General Employment & Training (Approved by Ministry of Labour Govt. of India)
College: Dr. B.R. AMBEDKAR ITI (Industrial Training Centre), Kartarpur
Subject: C++, Java Script, Visual Basic, HTML

Diploma in Computer Management
- 13/01/1998 to 12/01/1999 (One Year) – Full time
Institute: Punjab State Board Of Technical Education, Chandigarh
College: Mehr Chand Polytechnic College, Jalandhar
Subject: C++, Java Script, Visual Basic, HTML

Certificate Course in Website Development & Programming
- 15/03/2011 till 10/09/2011 (6 Months) – Part time
Institute: ATS Info-Vision, Jalandhar
Subjects Taken: C++, PHP, CSS, SEO, eCommerce, FTP

Corel Draw
Corel Photo Paint
Adobe Illustrator
Adobe Photoshop
Graphic Design
Web Designing
Online selling B2B
Print Publications
Web hosting
Website promotion
Microsoft Excel
Microsoft Power point
Microsoft Outlook
Microsoft Word
Website Design

Additional Information:
• NCC Annual Training Camp at Sainik School (Kunjpura), Karnal in 1988
• Trekking Camp at Saung Pindari Glacier in Nainital in 1991
• Student Gliding Pilot training (Student Pilot Licence holder)- Two Years by Civil Aviation, Delhi
• Combined Directorate Annual Training Camp at Jalandhar in 1991
• Selected Best Cadet at Combined Directorate Annual Training Camp at Chandigarh in 1992
• Best Cadet during Republic Day at Rajpath, New Delhi in 26th Jan., 1992
• Advance Training Course at Air Force Station, Bidar in July, 1992
• National Cadet Corps ‘A’ & ‘B’ Certificate Holder from Air Wing
• Member of Punjab Sports Karate Association (Shotokan) since 2009

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