Executive Assistant - Healthcare Resume Search
Executive Assistant - Healthcare Resume Search
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Executive Assistant Resume

Desired Industry: Healthcare SpiderID: 71123
Desired Job Location: Greater Philadelphia Area, Pennsylvania Date Posted: 12/30/2013
Type of Position: Full-Time Permanent Availability Date: 1/1/14
Desired Wage: $60,000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, 25-50%
Highest Degree Attained: Other Willing to Relocate: Yes

Process Reengineering, Event Coordination & Logistics, Project Management

Highly accomplished Executive Assistant with extensive experience directing all aspects of office management and leadership. Excellent communication and follow up skills; can conduct operations with office leaders across many countries with focused attention to details. Adept at orchestrating logistics for several personnel to ensure smooth business functions in time-sensitive and mission-critical atmosphere. Decisive leader; anticipates office vacancies and conducts comprehensive search for replacements with exceptional management skills.
Track-record of excellent record-keeping and office management with strong history of maintaining organized schedules and filing systems.

MERCK & CO., INC., West Point, Pennsylvania 1993-Present
Global research-driven pharmaceutical company with $22B annual revenue.

Executive Assistant, Safety Assessment & Laboratory Animal Resources (2001-Present)
Provide office management support to Vice President of Safety Assessment to include taking incoming phone calls, documenting messages, maintaining e-mail correspondence, and authoring announcements and memos. Monitor workflow among Administrative Assistants and ensure coverage; schedule web casts and seminars as well as weekly and biweekly meetings. Track and oversee all personnel files, databases, and distribution lists while making updates as necessary. Coordinate travel logistics for executives from global locations, including airfare, transportation, and hotel accommodations. Record meeting minutes with excellent detail; publish documents, distribute as needed, and follow-up on action items.

Served as member of SOP Steering Committee as well as the SA Website Change Control board to ensure all website content was consistently updated and accurate.
Communicate project-based and team goals to Administrative Assistants; provide training and instruction to enable effective results.
Reengineered processes to streamline operations and reduce required time on tasks and decrease associated costs.
Implemented several processes to comply with federal regulations and guidelines, including FDA requirements.

Senior Secretary, Pharmaceutical Research & Development (1995-2001)
Lead scheduling and preparation for comprehensive training programs, including transportation arrangements, long-term residential planning, childcare, and other housing-related issues. Prepared office space and ordered all required hardware and tools, such as computers, phones, office supplies, and safety apparatus. Maintained calendars and schedules; tracked personnel hours as well as vacation time, sick leave, and personal time. Screened phone calls with top-notch communication skills; documented budget expenses and furnished reports quarterly for review. Served as the back-up to the Executive Assistant to ensure smooth operations.
Orchestrated off-site conferences and meetings with full oversight of location, date, refreshments, and logistics; coordinated lodging for out of town guests.
Collaborated with team members for conference set-up and organization; negotiate contracts with third parties, including banquet managers, consultants, and cross-functional team members.
Anticipated Administrative Assistant vacancies and attrition; posted job opportunities on Internet websites and reviewed applicant status.

Secretary, US Human Health Division (1993-1995)
Coordinated with partners in several countries to obtain proper paperwork for Merck vaccines to be approved in various countries; maintained bank accounts to pay for legal documentation as needed. Conducted extensive mailing of time-sensitive packages and documents. Facilitated Federal and State funding and reimbursements through Medicaid with focus on highly accurate record keeping and correspondence. Maintained all files with updated copies of documents and applications; scheduled meetings and appointments as well as logistics for meeting attendants.

Generated automated processes for rebate mailings to streamline operations and increase efficiency; collaborated with analysts to retrieve data necessary for proper filing.

Associate of Science in Business
Lansdale School of Business, Lansdale, Pennsylvania

*Microsoft Windows, Microsoft Office Suite (Word, PowerPoint, Outlook, Excel),
Microsoft Visio, Microsoft Access, Schedule Plus, Reflections 4, People Info.*

Additional Information:
Having guided the executive office functions for Merck & Co., Inc., I am proud to have led time-sensitive and mission-critical operations with success and finesse. As a creative and resourceful executive assistant with a strong track record of effective management, I understand and possess the business savvy and organizational attributes necessary to direct all aspects of logistics, communications, and company processes. I look forward to the opportunity of leveraging these talents and more as your next Managing Director or General Manager.

My strengths range from business organization and office functions, to team member training and project management. Highlights of my qualifications include:

Executing multiple concurrent functions with superb attention to detail and training all administrative staff on company policies.
Leveraging organizational planning models and techniques with extensive experience managing processes and adjusting where needed to simplify operations and reduce associated costs.
Orchestrating complex schedules and meeting agendas based on comprehensive understanding of logistics and to successfully prepare for seminars and events.
Leading cross-functional teams to achieve business goals while successfully collaborating with personnel across global locations.

For a more detailed presentation of my skills and background, please review the enclosed resume and feel free to contact me at your earliest convenience. Thank you in advance for your consideration, and I look forward to your call.

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