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Administrative Assistant / Receptionist / Office Assistant / Land Administrator Resume
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| Desired Industry: Secretary/Admin. Assistant/Receptionist |
SpiderID: 69239 |
| Desired Job Location: Calgary, Alberta |
Date Posted: 7/2/2013 |
| Type of Position: Full-Time Permanent |
Availability Date: July 22, 2013 |
| Desired Wage: $38,000 - $44,000 |
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U.S. Work Authorization: No |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: No |
| Highest Degree Attained: Other |
Willing to Relocate: No |
Objective:
I am seeking a mid-level Administration position. I have completed the SAIT Petroleum Land Administration Certificate. I have four years of experience as an assistant Land Administrator, and over one year experience as a full time Administrative Assistant. I have also worked on temporary projects as an Office Assistant. I am interested in acquiring new skills and challenges.
Experience:
May 2012 to Present
Administrative Assistant – NGC Compression Solutions Ltd.
Reception
Opening, stamping, and distributing mail
All incoming/outgoing courier
Water plants, restock kitchen supplies, purchase and restock coffee supplies
Ordering stationary
Ordering printed materials – Letterhead, business cards, envelopes
Filing
Data entry
Maintain NGC outlook key contacts list – Add and update business contacts
Update staff and phone lists on website
Manage outlook calendars
Booking Meetings
Phone system programming and maintenance
Maintenance calls for all office equipment
Post job postings to various internet sites
Complete customer surveys – run report, complete survey, update spreadsheets
Enroll personnel in safety courses and seminars
Create file and binder tabs for Sales and Projects groups
Create management training manuals and update as needed
Update signs, maps, and pamphlets for safety committee
Arrange catering for in-office meetings
Make restaurant reservations
Plan social events – Christmas party, golf tournament, barbecues etc.
Arrange conferences at hotels – Book hotel rooms, book meeting rooms and catering
Arrange travel – Flights and accommodations
Running Accounting and Sales meetings, and record meeting minutes
Matching receiving reports to purchase orders
Bank deposit summaries for Accounts Receivable
Assist Accounts Payable with cheque mailing, and filing cheque back-up
Accounts Payable invoice entry
Assist with payroll – run daily time card report and audit before passing on to accounting, open daily payroll batches
Print and bind sales materials
Compile and distribute sales reports
Quality control manual compilation – Creation of title pages, scanning, burning cd’s, creating labels, turning over to projects group
Updating intranet monthly, or as requested
Assist executive team with any projects as necessary
February 2008 to May 2012
Land Administrator – 299049 Alberta Ltd. (Spry Energy Ltd., Twin Butte Energy Ltd., Bristol Energy Ltd., CML Resources Ltd., Connaught Oil & Gas Ltd., Petrus Resources Ltd.)
Setting up mineral, surface and easement files
Maintaining lease records on CGI Landman and GeoNexus land systems
Cleaning up files and lease records
Reviewing and paying lease rentals
Preparing continuation, validation, grouping applications
Preparing transfers and assignments
Preparing and registering Caveats and Withdrawals
Processing Notices of Assignment, Amalgamations and Name Changes
Maintaining various spreadsheets for acquisitions, expiries, wells,
reclamation, acreage holdings, etc.
Coding land related invoices
Processing 3rd party requests for crossings, consents and road use
Processing landowner payments for initial consideration and damage releases
Filing
Assisted in conversion of data from manual to GeoNexus
Assisted in conversion of data from GeoNexus and CS Explorer to Landman
February 2012 to March 2012
Office Assistant – Essential Meetings – Meeting Management Company
Data Entering
Answering phones to assist clients
Assistance with arranging travel with airlines (printing tickets, rearranging passengers, tickets and flights)
Preparing packages and shipping for clients (airline tickets, information pamphlets, name tags, tour tickets)
Sporadically in 2012 and 2013
Office Assistant – Summit Photography Studios
Accounting
Answering phones to assist clients
Packaging and sending out photos
Completing orders
Preparing order form packages
June 2011 to November 2011
Conserve Oil Corporation – Land Assistant
Data Entering
Setting up files in various land systems
Maintaining lease records in land systems
Cleaning up files and lease records
Preparing applications and legal documents
Maintaining various spreadsheets
Filing
April 2011 to June 2011
About Staffing - Temporary Employment in Administration and
Land Administration
January 2011 to March 2011
H&R Block – Customer Service Representative / Receptionist
Reception/Customer Service
Answering phones to assist clients
Booking appointments
Maintenance of office equipment
Setting up files
Processing payments
General office duties
Office Leading
Creating employee schedules
Education:
SAIT Petroleum Land Administration Certificate – April 2009
Graduated Ernest Manning High School – Calgary
Skills:
Microsoft Office Word, Microsoft Excel, Microsoft Powerpoint, Microsoft Visio, Microsoft Project, CS Explorer, GeoNexus, CGI Landman, Accumap, GeoScout, ETS, Spin, DSI (Discovery Solutions International), Discovery Project Wizard, Adobe Acrobat
Additional Information:
Career focused
Attention to detail
Excellent time management
Organized
Willing to learn
Responsible and reliable
Can work effectively in a team or individual environment
Able to multitask
Always willing to take on new tasks and responsibilities
Reference:
Available upon request.
Candidate Contact Information:
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