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| Desired Industry: Secretary/Admin. Assistant/Receptionist |
SpiderID: 66361 |
| Desired Job Location: Kennett Square, Pennsylvania |
Date Posted: 1/14/2013 |
| Type of Position: Full-Time Permanent |
Availability Date: 01/14/12 |
| Desired Wage: 34000 |
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U.S. Work Authorization: Yes |
| Job Level: Experienced with over 2 years experience |
Willing to Travel: Yes, Less Than 25% |
| Highest Degree Attained: High School/Equivalent |
Willing to Relocate: No |
Objective:
To find and perform in an administrative full-time meaningful job compatible with my background and education, to answer the best interests of employers, clients and their customers.
GOAL: Provide administrative support with Microsoft Office Word, Excel, Outlook, PowerPoint, and Access database management. Support co-workers, respond to inquiries, complete forms, A/P, and keep accurate electronic records, create spreadsheets. Maintain office equipment. Keep up-to-date with new technology. Perform a variety of clerical tasks: order supplies, answer phone and schedule meetings.
Experience:
Sikorsky Global Helicopters, Coatesville, PA 07/06/2011 to 09/06/2012
ERP Assistant Document Control – Contractor job through Monarch Staffing, Malvern, PA.
Data Entry and migration from SGH to SAP shared database. Provide document control and release current drawings, check documents in and out and track history. Convert files into pdf files for uploading and downloading into Matrix database. Issue log books for the use in production of aircraft. Fill out electronic forms to order parts Helicopter parts based on vendor manufacturer part numbers by reading drawings. Provide backup coverage for CMO’s, Engineering Technical Assistants as needed. Enter new parts and maintain existing parts on AOS's work orders and Manufacturing BOM's. Comply with FAA regulations, ACE standards and company safety policies.
The Bryn Mawr Trust Company of Delaware 06/05/2011 to 07/01/2011
Financial Administrative Assistant - Temporary job through Monarch Staffing, Malvern, PA
Front desk, answer phone, greet visitors, create spreadsheets, expense reports, and handle confidential customer bank statements, court of chancery, trust funds. Administrative tasks also included: run reports, complete forms, mail, fax, copy, scan and lock the files and desk drawers to ensure safety and confidential records were secured.
Penn Sauna, Oxford, PA 12/14/2009 to 02/15/2011
Administrative Marketing Assistant – Support President/Owner with marketing, proposals, advertising. Design email blasts to promote products and increase sales. Respond to online customers emails and place orders. Help design online catalog; edit item specification, price, size, weight, shipping costs. Assist with company website layout of images and pages. Manage Google shared calendar, schedule meetings. Assist with customer support, inventory, cold calls, direct marketing, answer phones, greet visitors, mail, fax, copy, and run errands. Draft saunas and wine cellars per customer specifications using FloorPlan and AutoCAD. Built Access database to support sales with quotes and accounting with invoicing by synchronizing daily with Peachtree database. Assist with Human Resources and Safety procedures and training.
Stantec Architects Inc., 08/24/2009 to 10/02/2009
Document Controller Temporary job in West Chester, PA.
Prepare client invoices, Excel spreadsheets and track projects billing monthly. Data entry into databases, edit, review, and verify clients account data, and maintain accounts payable and journal entries Took minutes of meetings, prepare and action item list. Schedule meetings using Outlook; electronically file e mails and attachments. Upload drawings, specifications, and PDF files to server and Plan Express for vendors and contractors to bid via FTP site.
Tetra Tech Architects and Engineers 01/01/2006 to 06/11/2008
Project Administrative Assistant Support the Director of Civil Engineering, and Survey in Newark, DE.
Process, type, review, and verify accuracy of documents for approval and signature. Organize and manage calendars and appointments; prepare meeting, agendas and meeting minutes. Compose emails, letters and memos. Assist with budget preparation; work with Finance to track expenses against the budget, and reconcile budget. Prepare purchase requisitions and maintain purchase order records using Oracle. Maintain vendor relationships and track agreements to ensure they were up-to-date. Code invoices for payment and enter data into Oracle. Log field employees’ time charges and truck mileage to calculate invoices for client project monthly billing. Assemble three ring binders, manuals and booklets. Chart financial, statistical reports, and graph forecast for accounting. Prepare Land Descriptions, legal titles, deeds, and land surveys. Prepare legal documents for stormwater runoff, grading, and boundary disputes. Answer the phone, take messages, and route calls. Operate of office machines; computer, fax, copier, postage meter. Prepare FedEx’s, UPS, and first class mail. Provide back-up Reception desk coverage, sign visitors in accordance with on-site regulations and requirements.
Synerfac Technical Staffing Agency New Castle, DE 06/06/2005 to 12/31/2005
Administrative Assistant – Temporary Assignment converted to full time at Tetra Tech
Provide administrative support, provide back-up reception coverage; log in visitors answer and screen calls and inquiries. Write, edit correspondence for approval, prepare presentations, plan and coordinate meetings and travel. Order food for meetings and clean up conference rooms.
Sargent & Lundy Power and Delivery Wilmington, DE 03/04/2002 to 01/14/2005
Administrative Assistant to VP, Director, Project Manager and Power Delivery Transmission team. Compose transmittals, letters, specifications, memos, bulletins. Create spreadsheets, charts and graphs. Maintain department online calendar. Schedule telephone conferences with clients at different locations. Scan documents and enter into access networked database as digital electronic files for storage and retrieval. AutoCAD plot drawings and text editing. Order office supplies on Intranet Corporate site. Records Coordinator for PDS department and assist in managing departmental records. Create, test and implement a method used to import and export data into PDIS database for expediting record keeping.
Volunteer - Home Health Aide, Billing Specialist May 2002 – Nov 2011
Provided personal and health care for house bound disabled mother. Responsible for transportation, meal preparation, housekeeping, laundry and medication. Coordinated medical insurance: Medicare, Supplemental BCBS, Keystone 65, and Aetna. Filed bills, tracked deductibles, created a budget, and scheduled appointments. Completed forms requested by visiting nurses and home health-aide and Hospice. Managed checking accounts, credit cards, income taxes and hospital bills.
Education:
Cecil College, North East, MD 01/05/2010 to Present
Associates Degree
Major: Computer Information Systems / Computer Programming and Applications
Phi Theta Kappa Honor Society, G.P.A. 3.96; Associates in Programming and Computer Applications Courses taken: Visual Studio’s 2010 Visual Basic and C++ Programming, AutoCAD, Web Page Design, Digital Imaging, Photoshop, Computer Network Security, Cyber Security, Photography, Interpersonal Communication, Data Communications, Computer Operations, Microsoft Office 2007, Access 2010 SQL Database, Healthful Living.
Delaware County Community College, Media, PA 09/12/2008 to 12/18/2009
Major: Personal Development, Minor Microsoft Office 2007
Technical Communication, English Comp, Math, Career Development, New Choices, Microsoft Office 2007 G.P.A. 4.0
Affiliations:
Phi Theta Kappa Honor Society
Skills:
Administrative Assistant: Expert using Microsoft Office 2010 and 2007: MS Word, MS Excel, Access, PowerPoint, Visio and Outlook. Draft letters and proposals. Schedule appointments, conferences, travel arrangements; process expense reports. Create reports, spreadsheets, and presentations. Participate in meetings take notes, create action item lists. Greet guests and customers answer or direct inquiries. Prepare mail, FedEx, UPS and certified mail.
Accounting / Document Control: Oracle Financials, ACT!, Peachtree for Windows, Crystal Reports, H&R Block, ADP - Financial Services, SAP, macros, expense reports, pricing, proof reading, billing, purchasing, order entry, Customer Service, electronic funds transfer, bills of lading, inventory, year-end closings, product pricing, time & billing, lock box, Tax - individual, accounts payable, budgeting, forecasting, sales analysis & reporting, technical writing. Gather, sort, organize, scan, record data, and input information. Control flow and storage of documents, document change requests and updates. Prepare billing invoices, forms, and assist with account reconciliation.
Computer Operator/ Network Security: Ensure operation of office equipment by preventive maintenance requirements; follow manufacturer's instructions; troubleshoot malfunctions; call for repairs; maintain equipment inventories. Place orders for supplies; verify receipt of supplies. Load paper into multifunction printers, plotters. Create a secure computer networking environment; assign user passwords, and permissions. Check error logs, perform computer maintenance. Make restoration backup disks, remove virus, and block spam, malware and set firewall for securing personal or networked topologies.
Database and Programming: Secure information, maintain database by entering new and update customer and account information. Design MS Access. Sage Peachtree and ACT databases; import and export data into shared databases, create forms, tables, groups. Programming languages include Visual Studio’s C++ and Visual Basic. Logically plan and develop programs, write, compile, and debug basic computer programs.
Digital Imaging and Graphics: Prepare visual presentations by designing art and copy layouts using Adobe Photoshop, InDesign, PowerPoint and MS Paint for use in Web documents and brochures; color correction, restoration, compositing, imagery with text, animated gifs, tiffs, png and jpegs
Additional Information:
National honor student and made President's list at Cecil college for past four years.
Candidate Contact Information:
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