Administrative Assistant Secretary - Secretary Admin. Assistant Rece
Administrative Assistant   Secretary - Secretary Admin. Assistant Rece
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Administrative Assistant / Secretary Resume

Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 60576
Desired Job Location: Modesto, California Date Posted: 5/15/2012
Type of Position: Full-Time Permanent Availability Date: June 2012
Desired Wage:
U.S. Work Authorization:
Job Level: Experienced with over 2 years experience Willing to Travel:
Highest Degree Attained: Willing to Relocate: No

OFFICE SPECIALIST, MAY 2012-PRESENT, City of Stockton–Municipal Utilities Department, Engineering Division:
Proofread and finalize correspondence and City Council agenda items; post jobs to bid on website; process invoices; schedule appointments; update various databases; create new project files; process mail; answer telephone inquiries; order supplies.

SECRETARY, JUL 2011-APR 2012, City of Stockton-San Joaquin Area Flood Control Agency: Prepare claim forms and transmittals for payments; attend bi-monthly Board meetings; prepare equipment to record Board meetings; prepare and distribute Board packets; prepare minutes; schedule appointments; proofread and finalize correspondence; filing; processing mail; ordering supplies; other duties as needed.

SECRETARY, AUG 2004-JUN 2011, City of Stockton–Economic Development Department: Proofread and finalize daily correspondence for the Housing and Redevelopment Departments; proofread and finalize staff reports/committee reports/agenda items for weekly City Council meetings; attend monthly meetings and transcribe minutes; prepare time sheets and enter payroll; answer telephone inquiries; handle front counter inquiries; ordering supplies; other duties as needed.

LEGAL SECRETARY/OFFICE ADMINISTRATOR, 2003-AUG 2004, Law Offices of Michael A. Mooney, San Mateo, CA: Heavy transcription: daily transcription and proofreading of legal forms and correspondence. File Management: opening files; logging in new claims; closing files. Non-Enforcement Forms: acknowledgment of service; proofs of claims; defaults and default judgments; satisfactions of judgment. Complaints: checking status; drafting, filing and serving complaints. Transactions: advance court costs; cost checks; suit fees; depositing debtor payments; remits; refunding costs; paying process servers’ invoices. Post-Judgment Procedures: Orders to Appear for Examination; Writs of Execution; bank levies; preparing and recording Abstracts of Judgments; Personal Property Judgment Liens. Office Management: supply upkeep; database backup; daily suspense log; preparing monthly report to forward; answering telephones.

LEGAL SECRETARY, 2002-2003, Law Office of Joseph J. Barlupo, Stockton, CA: Heavy transcription; preparation of legal forms and documents; filing and serving various documents; scheduling appointments and depositions; attorney calendaring; processing mail; receptionist backup; other duties as needed.


IMMACULATE CONCEPTION ACADEMY, San Francisco, CA, 1980-1984, High School Diploma

Typing 75 wpm; 10-key by touch; Word; E-mail; Internet; Excel; PowerPoint; GroupWise; WordPerfect; Granicus; JST Collection Database; Harris Switchboard; dictaphone machine; fax machines; microfiche readers; various copy machines

Available upon request.

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