Part-time Receptionist/Administrative Assistant Resume
|Desired Industry: Manufacturing
|Desired Job Location: Milwaukee, Wisconsin
||Date Posted: 8/12/2011
|Type of Position: Part-Time Permanent
||Availability Date: Immediately
|Desired Wage: $25,000
||U.S. Work Authorization: Yes
|Job Level: Experienced with over 2 years experience
||Willing to Travel: No
|Highest Degree Attained: Other
||Willing to Relocate: No
Part-time clerical position with extensive experience in the support of executive management.
See resume for extensive list of skills. Desire position in most any industry that could use my skills and experience
Associate degree credits earned in Certified Professional Secretary Degree
Past co-chairperson for Int'l Assn of Adm Professionals (IAAP), former member of MRA Executive Assistants' Rundtable, docent at Tour of Homes for Breast Cancer, Milwaukee Symphony, Milwaukee Ballet.
COLDWATER CREEK Glendale, WI
Upscale Clothing Retailer
Sales Associate Provide assistance to customers when purchasing a wardrobe of classic clothes
Greet and engage potential customers to learn their wants and needs in clothing
Advise potential customers on our line of clothing (materials, construction, wear, etc.)
Help prepare and display visual presentation of our clothing line, hard goods & accessories
Assemble complete ensembles for clients according to their wants and needs
Assist customers by welcoming, presenting open-ended questions, recommending, validating, accessorizing, closing the sale and always thanking client for shopping
Via computer, complete a sale to clients and make last-minute suggestions to expand sale
SUPER STEEL PRODUCTS CORP Milwaukee, WI
Executive Assistant Provide administrative support and anticipate needs of Chairman of Board, President and Executive Team as needed
Opened and distributed mail for executives and, alphabetized and date stamped invoices forwarded to A/P department for input
Created and maintained files of invoices which are input into accounting system daily by A/P clerk
Distributed A/P checks each week to vendors
Prepared confidential documents for Human Resource Department to distribute to employees. Also prepared spreadsheets and graphs for HR to track absences and errors in payroll. Prepared Orientation kits for new employees at the direction of HR Department.
Communication management of incoming calls to Chairman of Board and President
Prepared correspondence and reports for Chairman of Board and President
Maintained stock of office supplies for the use of executives
Converted files for emailing to attorneys, insurance provider, customers, etc. Completed & created forms.
Took minutes at Executive Staff Meetings weekly and distributed to team.
MUTUAL OF AMERICA Milwaukee, WI
Retirement Plan provider
Secretary Provided administrative support and anticipated needs of Vice President and Staff
Produced operational reports showing progress of client and total company business
Created spreadsheets to track sales calls, total company business and specific client accounts. Maintained client database in Access. Resulted in more efficient tracking of information
Created and maintained Product Manual, Training Manual and Office Guide to facilitate employees absorbing information concerning the Company and, thus making work flow and information more consistent and easily available Created and maintained filing system for the Company, to facilitate access to client data.
Prepared and executed correspondence for client responses and mass mailings. Provided minutes of Staff and Sales meetings
Communications management of 10-line telephone system, mail and email. Maintained all office equipment and inventory of office supplies to keep well-stocked cabinet.
Prepared enrollment kits for use in enrolling client corporations and their employees
Arranged travel and hotels for nine employees and planned potential client seminars.
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SUSAN L. Page, CPS
9608 West Bradley Road, Milwaukee, WI 53224
Home 414-354-7611 Cell 414-379-7611 firstname.lastname@example.org
EMPLOYMENT EXPERIENCE (CONTINUED)
ALTO-SHAAM, INC. Menomonee Falls, WI
$40 million manufacturer of Restaurant Equipment
Executive Assistant Provided administrative support to Executive VP and CFO
Designed format and integrated data for semi-annual Board report for ease of presentation
Transcribed reports, correspondence and provided minutes for monthly Management and Engineering Department meetings
Created spreadsheet formats to track product component pricing changes, metal recycling and stainless steel surcharges, resulting in better control of expenses
Created and maintained Procedures Manual and Contract files for sales representatives and distributors. Organized Annual Review meetings for sales representatives and distributors
Prepared and created correspondence and spreadsheets for Chief Financial Officer. Also distributed Accounts Payable checks and tracked via spreadsheets.
HAYES BRAKE, LLC Mequon, WI
$60 million manufacturer of brakes for motorcycles, off-road vehicles & construction equipment
Executive Assistant Provided administrative support to President/CEO and management team
Chosen as ISO 9001 librarian. Responsible for document control, form design, document maintenance and manual distribution. Contributed to ISO certification and re-certification six months later
Researched/implemented more efficient company-wide telephone system, resulting in cost savings and updated phone system features for the company
Tracked sales and on-time delivery data by product line and customer. Designed spreadsheet reports and realigned mainframe data for more effective/reliable presentations
Designed format and integrated data for quarterly Board report for ease of presentation
Planned/implemented employee service recognition and employee involvement programs to raise morale and recognize employee contributions. Organized and chaired committees for company events. Commended by management for success of events.
Served as Product Manager for successful company apparel program, researching suppliers, obtaining quotations and presented recommendations to employee and executive committees
Transcribed reports, correspondence and provided minutes for weekly management team meetings.
EDUCATION / PROFESSIONAL CERTIFICATION
Business coursework at MATC (Milwaukee) and Bryant & Stratton College-Milwaukee (where I received my CPS). I am currently working on recertification. Also a Notary Public
AFFILIATIONS / PROFESSIONAL ORGANIZATIONS / VOLUNTEER WORK
Past co-chairperson for International Association of Administrative Professionals (IAAP) committees (formerly Professional Secretaries, Intl), former member of MRA Executive Assistant Roundtables, Docent at Tour of Homes for Breast Cancer, Milwaukee Symphony, Milwaukee Ballet. Also volunteer at Cathedral Center (Milwaukee) Shelter for homeless women and, volunteer usher at Sunset Theater. (Also help with building of sets and preparing props for productions at Sunset Theater. Also part of 50th Anniversary Committee for theaters 50th Anniversary year 2009-10). Also volunteer at a daycare center one day a week.
Volunteer at Cathedral Center of Milwaukee Shelter for homeless women, volunteer at Sunset Theater, volunteer at daycare center one day per week
Available upon request.
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