Part-time Receptionist Administrative Assistant - Manufacturing Resume
Part-time Receptionist Administrative Assistant - Manufacturing Resume
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Part-time Receptionist/Administrative Assistant Resume

Desired Industry: Manufacturing SpiderID: 53499
Desired Job Location: Milwaukee, Wisconsin Date Posted: 8/12/2011
Type of Position: Part-Time Permanent Availability Date: Immediately
Desired Wage: $25,000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: Other Willing to Relocate: No

Part-time clerical position with extensive experience in the support of executive management.

See resume for extensive list of skills. Desire position in most any industry that could use my skills and experience

Associate degree credits earned in Certified Professional Secretary Degree

Past co-chairperson for Int'l Assn of Adm Professionals (IAAP), former member of MRA Executive Assistants' Rundtable, docent at Tour of Homes for Breast Cancer, Milwaukee Symphony, Milwaukee Ballet.


Upscale Clothing Retailer
Sales Associate – Provide assistance to customers when purchasing a wardrobe of classic clothes
• Greet and engage potential customers to learn their wants and needs in clothing
• Advise potential customers on our line of clothing (materials, construction, wear, etc.)
• Help prepare and display visual presentation of our clothing line, hard goods & accessories
• Assemble complete ensembles for clients according to their wants and needs
• Assist customers by welcoming, presenting open-ended questions, recommending, validating, accessorizing, closing the sale and always thanking client for shopping
• Via computer, complete a sale to clients and make last-minute suggestions to expand sale

Executive Assistant – Provide administrative support and anticipate needs of Chairman of Board, President and Executive Team as needed
• Opened and distributed mail for executives and, alphabetized and date stamped invoices forwarded to A/P department for input
• Created and maintained files of invoices which are input into accounting system daily by A/P clerk
• Distributed A/P checks each week to vendors
• Prepared confidential documents for Human Resource Department to distribute to employees. Also prepared spreadsheets and graphs for HR to track absences and errors in payroll. Prepared Orientation kits for new employees at the direction of HR Department.
• Communication management of incoming calls to Chairman of Board and President
• Prepared correspondence and reports for Chairman of Board and President
• Maintained stock of office supplies for the use of executives
• Converted files for emailing to attorneys, insurance provider, customers, etc. Completed & created forms.
• Took minutes at Executive Staff Meetings weekly and distributed to team.

Retirement Plan provider
Secretary – Provided administrative support and anticipated needs of Vice President and Staff
• Produced operational reports showing progress of client and total company business
• Created spreadsheets to track sales calls, total company business and specific client accounts. Maintained client database in Access. Resulted in more efficient tracking of information
• Created and maintained Product Manual, Training Manual and Office Guide to facilitate employees absorbing information concerning the Company and, thus making work flow and information more consistent and easily available Created and maintained filing system for the Company, to facilitate access to client data.
• Prepared and executed correspondence for client responses and mass mailings. Provided minutes of Staff and Sales meetings
• Communications management of 10-line telephone system, mail and email. Maintained all office equipment and inventory of office supplies to keep well-stocked cabinet.
• Prepared enrollment kits for use in enrolling client corporations and their employees
• Arranged travel and hotels for nine employees and planned potential client seminars.

Page 2 of 2
9608 West Bradley Road, Milwaukee, WI 53224
Home 414-354-7611 Cell 414-379-7611


ALTO-SHAAM, INC. – Menomonee Falls, WI
$40 million manufacturer of Restaurant Equipment
Executive Assistant – Provided administrative support to Executive VP and CFO
• Designed format and integrated data for semi-annual Board report for ease of presentation
• Transcribed reports, correspondence and provided minutes for monthly Management and Engineering Department meetings
• Created spreadsheet formats to track product component pricing changes, metal recycling and stainless steel surcharges, resulting in better control of expenses
• Created and maintained Procedures Manual and Contract files for sales representatives and distributors. Organized Annual Review meetings for sales representatives and distributors
• Prepared and created correspondence and spreadsheets for Chief Financial Officer. Also distributed Accounts Payable checks and tracked via spreadsheets.

$60 million manufacturer of brakes for motorcycles, off-road vehicles & construction equipment
Executive Assistant – Provided administrative support to President/CEO and management team
• Chosen as ISO 9001 librarian. Responsible for document control, form design, document maintenance and manual distribution. Contributed to ISO certification and re-certification six months later
• Researched/implemented more efficient company-wide telephone system, resulting in cost savings and updated phone system features for the company
• Tracked sales and on-time delivery data by product line and customer. Designed spreadsheet reports and realigned mainframe data for more effective/reliable presentations
• Designed format and integrated data for quarterly Board report for ease of presentation
• Planned/implemented employee service recognition and employee involvement programs to raise morale and recognize employee contributions. Organized and chaired committees for company events. Commended by management for success of events.
• Served as Product Manager for successful company apparel program, researching suppliers, obtaining quotations and presented recommendations to employee and executive committees
• Transcribed reports, correspondence and provided minutes for weekly management team meetings.


Business coursework at MATC (Milwaukee) and Bryant & Stratton College-Milwaukee (where I received my CPS). I am currently working on recertification. Also a Notary Public


Past co-chairperson for International Association of Administrative Professionals (IAAP) committees (formerly Professional Secretaries, Int’l), former member of MRA Executive Assistant Roundtables, Docent at Tour of Homes for Breast Cancer, Milwaukee Symphony, Milwaukee Ballet. Also volunteer at Cathedral Center (Milwaukee) Shelter for homeless women and, volunteer usher at Sunset Theater. (Also help with building of sets and preparing props for productions at Sunset Theater. Also part of 50th Anniversary Committee for theater’s 50th Anniversary year 2009-10). Also volunteer at a daycare center one day a week.

Additional Information:
Volunteer at Cathedral Center of Milwaukee Shelter for homeless women, volunteer at Sunset Theater, volunteer at daycare center one day per week

Available upon request.

Candidate Contact Information: has chosen not to make contact information available on this page.
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