Administrarive Support - Advertising Resume Search
Administrarive Support - Advertising Resume Search
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Administrarive Support Resume


Desired Industry: Advertising SpiderID: 52621
Desired Job Location: San Antonio, Texas Date Posted: 7/15/2011
Type of Position: Full-Time Permanent Availability Date: 07/18/11
Desired Wage: 34,000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: Other Willing to Relocate: No


Objective:
Skilled & Dependable Program Manager with 10 years experience of administrative support & exceptional service to clients seeks a long term professional relationship with a well established company. Outstanding communication skills, highly organized and a hands-on attitude, poised to take skills, strong work ethic & passion for learning towards meeting organizational goals & enhancing company performance.



Experience:
CASU PROGRAM MANAGER (Nov 2010- May 2011)AMER Technology Inc.
San Antonio, TX
Provider of technology and services to the U.S. Government and Fortune 500 companies.
RESPONSIBILITIES: Overlook the Cooperative Administrative Support Unit (CASU), a federal program that provides administrative/ professional services to major government agencies such as Department of Defense, Health & Human Services & Small Business Administration. Managed over 90+ task orders under a $5.3M contract with the U.S Marshals Service, US Air Force, Interpol & Department of State.
Coordinate contract issues, financial-related issues & hiring assistance.
Serve as point of contact for the Rocky Mountain Regional CASU & all CASU employees. Add W-2 employees, 1099 contractors, incoming awards & modifications into database. Answer inquiries & provide feedback to program employees regarding their assigned task orders. Track all sub-contractor invoices & travel vouchers to ensure payment & reimbursements.
Monitor all program employees’ timesheets & verify hours, overtime & travel are within budget. Work closely with Federal Contracts Director & provide weekly updates. Review Statements of Work & identify job requirements needed to fulfill contract terms. Provide the Regional CASU Director with contractor estimates/ quotes, information on qualified candidates to customer agencies for final approval.
ACCOMPLISHMENTS: Demonstrated ability to quickly learn procedures & regulations in Federal Contracting. Recovered thousands of dollars in unpaid invoices & improved payment response.

PROJECT SECRETARY (Jul 2010 – Oct 2010)
S&B Infrastructure, Ltd.
San Antonio, TX(A privately owned Engineering Firm based In Texas) Temporary assignment through Certified Staffing Agency.
RESPONSIBILITIES: Support 2 Professional Engineers & Director of Marketing. Maintain project files & prepare project related correspondence.
Set up excel spreadsheets & modify word documents. Prepare bid documents and assemble project job books.
Coordinate meetings & transcribe meeting minutes. Maintain calendar & reminders for Project Manager.
Prepare expense reports & reconcile credit card statements. Order supplies & maintain inventory. Book travel arrangements such as flight, hotel & car rentals for engineers.
ACCOMPLISHMENTS: Led cleanup of office database and files. Consistently praised by senior management for quality & timeliness of reports and attention to detail.

ADVERTISING SALES COORDINATOR (Feb 2007- Mar 2010)
Time Warner Cable Media Sales
San Antonio, TX
The advertising sales division of Time Warner Cable.
RESPONSIBILITIES: Assisted 3-4 Account Executives & managed 75+ local accounts. Process insertion orders & revisions on 52 cable networks, VOD & Roadrunner online ads, as well as, spot placement on high profile events & insertion of make goods. Provide multi-media research, qualitative data & ratings info using media software such as Nielsen & Arbitron for use in proposals & presentations. Identify leads & prospects through Admall, Market Advisor & Media Monitors for new business. Worked with traffic, mastercontrol & inventory in regards to commercial run. Assisted Accounting by issuing credit adjustments, perform collection calls, setup billing and issue invoices to clients. Provide contracts & affidavits to clients/ agencies on status of campaigns answer any inquiries. ACCOMPLISHMENTS: Promoted from Zone Advertising to Citywide after a year of employment. “Shining Star of the Month” award, January 2009. Implemented the “Strip-cut scrap” campaign in our department. Successfully provided leads that resulted in gross sales over $10,000 in 2009 & 2010.

OPERATIONS ASSISTANT (Nov 2001- Aug 2006)
Noah Technologies Corporation San Antonio, TX
A chemical manufacturing company & research lab for industrial and government clients.
RESPONSIBILITIES: Provide support in handling multi-line telephone system and route calls properly. Assist in mail distribution & records maintenance. Worked with Purchasing Department by confirming scheduled deliveries, verify delivery paperwork and post items into inventory system.
Set up conformance reports & work orders of hazardous materials for Plant Manager warehouse personnel.
Process orders & prepare export documents such as bill of ladings & airbills for outgoing shipments.
Assist Chief Chemist with tracking internal testing, enter test results in database & ensure results meet customer specifications. Scheduled pickups with trucking companies/ forwarding agencies & track status of oversea shipments. Maintain accurate customer billing information & invoicing. ACCOMPLISHMENTS: Promoted from Document Specialist to Operations Assistant. Selected to process major hazardous material order for major accounts. Achieved excellent performance reviews each year.

SUMMARY OF OTHER JOBS

Front Desk Clerk (1999-2000)
Motel 6, Laredo, TX

Sales Associate (1994-1996)
Sears Department Store, Laredo, TX

Sales Clerk (1995-1996)
The Parfum Shoppe, Laredo, TX




Education:
ASSOCIATE IN ART, Business Management
Laredo Community College, Laredo, TX
Graduated: Summer 2000.
Cumulative GPA: 3.348
Notable: Dean's List, Spring 1997

BACHELOR OF BUSINESS ADMINISTRATION
Texas A&M International University Laredo, TX
Junior Standing: 115 Semester hours completed. Cumulative GPA: 3.426



Skills:
Microsoft Office 2010 (Word,Excel,Powerpoint & Outlook)
MS Office Communicator 2001
Microsoft Dynamics CRM 4.0
Corel WordPerfect 7.1
Adobe Acrobat 9
QuickBooks Pro 2010
Sage ERP MAS 200
Media Monitors
SmartPlus v9.2
STRATA Media Software
Crystal Reports 7
TNS Media Intelligence/ CMR
Windows 7/ Vista/ XP/ 2008
Word Processing/Typing (75 WPM)


Additional Information:
Speak, read & write Spanish for over 20 years.


Reference:
Available upon request.


Candidate Contact Information:
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