Administrative Assistant - Law Enforcement Security Safety Resume Sear
Administrative Assistant - Law Enforcement Security Safety Resume Sear
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Administrative Assistant Resume

Desired Industry: Law Enforcement/Security/Safety SpiderID: 47746
Desired Job Location: Naperville, Illinois Date Posted: 1/27/2011
Type of Position: Full-Time Permanent Availability Date: ASAP
Desired Wage: neg.
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: High School/Equivalent Willing to Relocate: No

I am looking to find a position where I may utilize my past 2 years of loss prevention security, college credits towards my degree in Criminal Justice Administration and my vast administrative assistant experience in an environment that will allow my to combine these backgrounds in job position that I would be excited about.


Experience: University of Illinois at Urbana-Champaign, Beckman Institute for Advance Science and Technology, Urbana, Illinois

Administrative Secretary (April 1998 October 2004)

• Supervised, trained, assigned work, followed-up on quality of work and signed time cards for Receptionist
position in Administrative offices west and student help
• Answered applicant questions, evaluated completeness of applications, interpreted and explained rules and guidelines to applicants as related to the administration of the Beckman Institute (BI) Postdoctoral Fellows
program and BI Graduate Fellows program
• Compiled,edited and uploaded grant proposals for faculty submission to the National Science Foundation via the Internet
• Trained group secretaries and serve as resource person for assistance in proposal preparation for faculty submission of grants to NSF
• Researched, designed and prepared documentation for:
• Special reports
• BI Information Manual
• BI Safety Manual
• BI Student, Staff and Faculty Directories
• Program reviews, including:
- External Advisory Committee Meetings
- Reviews of the three Main Research Themes
- The Campus Annual Budget Report and Proposal
- The Annual Report to the Arnold and Mabel Beckman Foundation
• Created Power Point presentations for the Institute Director and Associate Director
• Provided guidance to clerical support in Publications & Special Events and receptionist in BI Administration
• Assisted in uploading and updating of new BI web page.
• Interacted with visitors from corporations and government offices, when necessary served as liaison responding to inquiries related to types of research at BI
• Responded to staff, faculty and public inquiries about BI and university programs and policies via email, letter, telephone and fax
• Coordinated Associate Director's calendar via Microsoft Outlook, arrange travel and screen contacts
• Managed documents containing highly confidential information
• Assisted and trained various personnel and group secretaries with scanning, editing and burning of documents and images
• Pulled reports based on information needs from various Institute databases as requested
• Served on search/hiring committees
• Filled in for the Director's Administrative Assistant when requested

Midwest Television, Inc., WCIA-TV Channel 3, Champaign, Illinois
Sales Assistant (November 1995 – April 1998)

• Trained various employees in usage of Microsoft Word, Excel, Power Point Presentation, Write, E-Mail, Windows 3.1, Windows 95, Network basics and shared printer usage
• Supplied structure and design input for “Database” proposals presented to potential clients
• Knowledgeable in usage and basic repair of HP Fax-2000, HP LaserJet 4Plus, HP DeskJet 820Cse, Canon 860, Xerox 1065, binding equipment, PBX switchboards and IBM-based computers and peripherals
• Organized and maintained sales managers folder layout on file server and personal hard drives
• Composed correspondence, memos, reports, forms and templates for Sales and Production Departments
• Organized and input all “1996 Actuals” and “1997 Budget” information for sales reps
• Ordered supplies, various office equipment and parts for sales department reps
• Created and maintained various logs reflecting research results of sales department staff
• In charge of mass mailings for events such as Illini Tailgate, EOE notification, Christmas, etc.
• Professionally relayed and screened phone messages for over 17 employees
• Developed and created a policy and procedure manual for sales secretaries
• Keyboard documents containing confidential information
• Revised and edited documents prepared by management and staff for grammar, punctuation, and formatting accuracy
• Supervised and trained temporary and subordinate clerical staff
• Relieved management of business and personal phone calls, mail and unannounced visitors
• Coordinated and revised sales staffs calendars by informing of impending engagements and preparing necessary materials
• Signed documents for upper management and staff

Synergy Data Solutions, Inc., Champaign, Illinois
Consultant (October, 1994 - October 1995)

• Researched and met with buyers using the GoldMine Database
• Assisted with automated accounting, bookkeeping and taxes utilizing Great Plains accounting software
• Coordinated and revised technical support, sales staff and CEO's calendar by informing of impending engagements and preparing necessary materials
• Provided customers quotes and proposals with Microsoft Word and Excel via Windows 95’
• Developed new business within 100-mile radius
• Designed customized informational brochures to responsive prospects
• Keyboarded documents containing confidential information
• Composed correspondence, memos, reports, forms and templates for CEO and staff
• Sorted, prioritized and replied to staff and CEO's incoming mail
• Arranged travel for all employees
• Relieved the CEO of numerous phone calls, mail and unannounced visitors
• Signed documents for CEO

Grossman & Associates, Inc., Champaign, Illinois
Account Manager (November, 1993 - October, 1994)

• Marketed the Land Trust Management System to banks and other financial institutions
• Trained new users how to use software
• Set-up new agri-business clients for internal accounting purposes and technical support contract
• Coordinated corporate sales activity
• Monitored sales quality control and after-sales follow-up
• Administered purchasing of ancillary products for agri-business clients
• Generated quotes for potential clients
• Organized the 3-day 1993 Grossman & Associates’ User Group meeting
• Member ‘Operation Fresh Start’
• Coordinated travel plans

Bank One, Peoria, Illinois
Administrative Assistant (May, 1993 - October, 1993)

• Created, updated and maintained correspondence, monthly reports and spreadsheets utilizing Lotus 1-2-3 and WordPerfect 5.1
• Tracked, recorded and analyzed product promotional programs
• Devised a computerized system for recording accounts payable and receivable
• Supervised and audited credit card and convenience check disbursements to customers
• Supported 125 merchant and corporate credit accounts with technical assistance
• Generated 600 letters a month for product promotion through cross-selling.
• Provided customer service support for marketing programs
• Investigated credit applications
• Developed and edited department policy and procedures manuals

Parkland Community College, Champaign, Illinois
Majored in Criminal Justice Administration during 1989, 1990, 1998 and 2002
GPA: 3.80

Illinois Central College, Peoria, Illinois
Majored in Criminal Justice Administration during 1992
GPA: 4.0

None at this time.

I am very skilled and comfortable with computers:

Operating Environments/Sys:
Windows 7/Vista/WinNT/2K/XP, Mac OS X 10.5
Browsers: Microsoft Internet Explorer 7.0 & 8.0, Firefox 3.2, Chrome 3.0
Eudora, web-based email, Novell, GroupWise, Mozilla Thunderbird, Blackberry and iPhone
Web page editing: Microsoft FrontPage 2000/2002, Macromedia Dreamweaver MX 2004/Contribute 2, Netscape Composer, HTML programming
Scheduling: Microsoft Outlook 2000/2002, MeetingMaker 7.5, Palm Desktop (hot syncing w/ PDAs)
Imaging: Adobe Photoshop CS 4, Microsoft Photo Editor, Microsoft PowerPoint 2002/2007,
Kodak Imaging, Adobe ImageReady CS, HP Scanjet software, Snagit
Presentations: Microsoft PowerPoint 2002/2007, Adobe Acrobat 8.0 Professional
Text Documents: Microsoft Word 2002/2007, WordPerfect, Adobe Acrobat 8.0 Professional, Wordpad, Notepad, OpenOffice 3.3, Textpad
Spreadsheets: Microsoft Excel 2002/2007, OpenOffice 3.3

Additional Information:
Additional work information:

I worked for Venture and Bergners for a combination of 2 years. I was an undercover loss prevention detective. I monitored employees and customers for retail theft via floor, 2-way mirrors and video monitors. I arrested, handcuffed, wrote my own police reports, and logged all incidents.

I also come from a law enforcement/military family, with my father being a detective for the State of Illinois and my grandfather was, in his time, Chief for Peoria County. My interest in investigations is deeply rooted.

Available upon request.

Candidate Contact Information: has chosen not to make contact information available on this page.
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