Office Manager - Biotech Resume Search
Office Manager - Biotech Resume Search
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Office Manager Resume


Desired Industry: Biotech SpiderID: 47242
Desired Job Location: Menlo Park, California Date Posted: 1/10/2011
Type of Position: Full-Time Permanent Availability Date: 01/12/2011
Desired Wage: 56000
U.S. Work Authorization: Yes
Job Level: Management (Manager, Director) Willing to Travel: Yes, 25-50%
Highest Degree Attained: Bachelors Willing to Relocate: No


Objective:
I am extremely interested in expanding my professional expectations by seeking new challenges in the area of Office and Executive Administration.


Experience:
BERKELEY HEARTLAB, INC., a Celera Business, Burlingame,CA 10/2006-07/2009
Office Manager
Supervised overall function and security of the front reception and office building which included all areas of building maintenance and landscaping, office supplies, document storage and disposal. Managed and trained receptionist for the front reception area which included specialized computer programs, postage machine and copiers, security details, conference room scheduling and additional diverse responsibilities.
Managed on-site construction and on-going remodel projects for building renovation
Processed all BHL expense reporting and cost center support; assisted A/R with invoicing
Ordered business cards, name badges and additional items as needed for all employees
Complied with regulatory and quality assurance policies and procedures
Effectively communicated with all employees regarding roster, weekly events or building issues
Developed and cultivate strong working relationships with vendors
Maintained conference room calendars and event management including proposal planning, menu/vendor selection, on-site management and day of event deadlines
Promoted from Receptionist/Office Manager to Full-Time Office Manager
Maintained professionalism at all times; communicated effectively with high-level executives and international clients

AMERICAN INDIA FOUNDATION,
Santa Clara, CA
03/2006-10/2006
Office and Events Manager; Administrative Assistant
Managed office for 5 employees, which included direct support for the Regional Director, coordination of weekly staff meetings and summer volunteer programs
Coordinated, developed and executed fundraising gala for foundation; responsible for all aspects of event management including site selection, contract negotiations, transportation arrangements
Successfully marketed and coordinated event and seminar for a Silicon Valley events
Assisted AR and AP with billing, deposits, petty cash and expense reports
Experienced with Non-Profit functions, tax exemptions and status requirements
Scheduled program and travel calendar for local, national and international employees & guests

FARROW LAW FIRM, PC, (PART TIME)
San Jose, CA
12/2004-02/2006
Legal Administrative Assistant
Managed liaison activities and communication for attorney, client and San Jose/Santa Clara courthouses
Conducted legal research via document review or internet
Maintained client files and correspondence; client and office billing

EXPONENT, INC., Menlo Park, CA
07/2000-10/2004
Administrative Assistant
Supported the Electrical Practice: Practice Director and 18 additional Engineers
Processed client inquiries, maintained schedules, coordinated travel arrangements, assisted with facilitation of weekly practice meetings
Edited and finalized reports and presentations for clients, first-rate editing and proofreading skills
Worked under critical time deadlines
Necessitated considerable use of discretion and judgment when exposed to sensitive and confidential information
Additional responsibilities included: project billing, collection calls, maintain complex files, and database/spreadsheet management

THE HAMILTON RETIREMENT COMMUNITY, Palo Alto, CA 08/1997-07/2000
Assistant Manager
Provided direct support to the Manager and the Residential Community
Developed and implemented policies and procedures, based on the residents social, psychological, and physical needs, for the facility and Homeowners Association
Assisted with daily supervision of the operations, front office, housekeeping, dining room and security including new employee hires, new resident moves and welcome packets
Organized facility-wide events for special occasions, holidays and extraordinary guests


Education:
B.S. Sociology/Social Work, George Fox University, 1991
Palo Alto High School, Diploma, 1987


Affiliations:
Member of AFWPI (Association for Professional Wedding Planners International)
Activity Director Certification, Department of CA Health Services, June 1996


Skills:
Proficient Microsoft Office (2000 and XP) software:
Outlook Email, Meeting and Task Manager; MS Word, Excel, PowerPoint
Skilled with Adobe Publishing Software:
Photoshop, Acrobat, Reader and Pagemaker
Knowledgeable with these additional programs:
Intuit - Quicken and Turbo Tax,
Salesforce.com,
Misys - Database software
Raiserís Edge - Database software for Non-Profits


Reference:
Available upon request.


Candidate Contact Information:
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