Executive Assistant - Miscellaneous Resume Search
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Executive Assistant Resume

Desired Industry: Miscellaneous SpiderID: 43935
Desired Job Location: Norristown, Pennsylvania Date Posted: 9/29/2010
Type of Position: Full-Time Permanent Availability Date: 9-30-2010
Desired Wage: 38000
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel:
Highest Degree Attained: High School/Equivalent Willing to Relocate: No

Provide comprehensive executive assistance to key executives
and their staff.

Becker Staffing, Bala Cynwyd, PA –
8/2010 – 9/2010
Reform Congregation Keneseth Israel, Elkins Park, PA
(Temporary assignment for person on medical leave)
* Assisted the Senior Rabbi, Executive Director and
school in administrative work in synagogue’s
administrative office.

Colonial Personnel, Trappe, PA –
7/2010 – 8/2010
Hire Golden, Schwenksville, PA
(Temporary assignment for person on medical leave)
* Assisted CEO creating contracts for new clients.
* Analyzed sports data and created summary sheets.

GalEnt Staffing, Paoli, PA –
1/2010 – 7/2010
John Hanes Immigration, Paoli, PA
(Temporary Assignment for extra help in office)
* Provided administrative support for immigration
services to clients in EILA for Asylums, Work
Permits, and Naturalization.
* Managed all incoming phone calls; made appointments
and followed-up on urgent issues.
* Organization of client files and helped make
permanent archiving.
* Voluntarily created an invoicing system by
compiling a master document of clients' receipts
including Collection phone calls.

2008 – 2009
Executive Administrative Assistant to Chief Business Officer
(Vice President of Mitsubishi and Chief Business
Officer of Gamesa is the same individual)

* Assisted the Chief Business Officer and management
team with confidential status reports, agendas,
scheduling meetings, travel arrangements and
expense reporting.
* Created PowerPoint presentations that enabled Chief
Business Officer to explain and discuss company's
manufacturing for groups of students, public
officials and customers.
* Managed USA policies and procedure documents.
* Served as a liaison between management, employees
and clients.
* VOLUNTARILY created an electronic library of
conference, committee meetings and newsletter
information, which provided a single-source
reference for all managers' use in workshops,
training, sales and other critical presentations.
* Voluntarily created a supplier database in Trackvia
for future purchasing reference.

2003 – 2007
Office Manager and Assistant to Vice President of Special
* PROMOTED from Administrative Assistant of Becker
temporary agency to a permanent employee of MPS as
Office Manager.
* Demonstrated ability to improvise, and improve
procedures to meet deadlines.
* VOLUNTARILY kept action items on excel spreadsheet
following up on issues for closing out.
* After Senior Engineer resigned: Reviewed clients’
project managers' schedules to expedite their tasks
on all issues to complete power plant projects to
support MHI and MPS.
* Issued daily status reports for each project.
* Contacted PA, MD departments of business and
economic development to issue solicitation package
for development of wind turbine manufacture.
* Initiated bid lists incurring sales of boilers,
steam and gas turbines.

Becker Staffing, Bala Cynwyd, PA –
2001 – 2003
Mitsubishi Power Systems, Philadelphia,PA
Administrative Assistant
* Administrative Assistant support to Vice President
and Senior Engineer.
* Correspondence, travel arrangements, filing, and
excel spreadsheets.

NAVE NEWELL INC., King of Prussia,PA
1998 – 2001
Administrative Assistant to Land Development
* Assisted four directors, seven project managers and
their departments in providing proposals,
contracts, copying blue prints for township
* Voluntarily learned to issue PA one calls for
survey department.
* VOLUNTARILY organized and supported Wawa Engineer
in his township submissions.
* Voluntarily organized and provided new filing
folders to office filing system.

1997 - 1998
Administrative Assistant to Certified Public Accountants
* Assisted all accountants in preparation of tax
returns, financial statements.
* VOLUNTARILY supported Manager of Estates Planning
Department for client submissions.

KELLY SERVICES - AETNA, Inc., Chesterbrook, PA
1996 - 1997
Executive Assistant to Chief Financial Officer
* Assisted chief financial officer by managing her
schedule, travel arrangements, financial and
expense reporting, correspondence, including
support for commercial sales department.

1989 – 1995
Administrative Secretary to Director
(Clinical Pharmacokinetics Department)
* Assisted Director and Senior Clinical
Pharmacokineticist with administrative tasks;
correspondence, clinical research, library and
printout retrievals, and computer work.
* Assisted statisticians in proofreading clinical
trial data then created line-graph studies and
Abstracts in General Medical Reports (Premarin,
Oxyprozin) for FDA submissions.

R. S. SILVERMAN & ASSOC., King of Prussia, PA
1982 – 1986
Legal Secretary
* Assisted four attorneys in general litigation using
word processing.
* Handled correspondence, filing, meeting minutes and
attorney timekeeping for billing.
* Voluntarily hand delivered urgent court submissions.

Peralta Community College, Oakland, CA
- Dictation/Trans., Shorthand

Gamesa Technology:
Bucks County Community College, Newtown, PA
- Excel 2003, Level 2

Skill Path Seminar, Philadelphia, PA
- Administrative Assistants
- Time Management

Word, Excel, Powerpoint, Outlook, Visio.

Access-Trackvia, American Express Reconciliation, Time PC Law,

Administrative Skills:
Multi-Tasking, Schedule Meetings, Project Management,
Prioritizing, Typing: 85wpm, Travel Arrangements.

Management Liaison, Identify Problems - Implement Solutions,
Confidentiality, Independent worker (proactive), Team & Detail Oriented.

Available upon request.

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