Executive Assistant Resume
|Desired Industry: Business/Management
|Desired Job Location: Austin, Texas
||Date Posted: 7/28/2009
|Type of Position: Full-Time Permanent
||Availability Date: 8/1/09
|Desired Wage: 45K
||U.S. Work Authorization: Yes
|Job Level: Management (Manager, Director)
||Willing to Travel: No
|Highest Degree Attained: Bachelors
||Willing to Relocate: No
To utilize my skills as an Account Manager, Executive Assistant, Administration, Inside Sales Support, and Bookkeeping to help your company reach unlimited growth potential.
September 2008 – July 2009
The Lead Dogs
Assistant Account Manager/Account Coordinator
Position was eliminated due to company downsizing
•Assisting Account Director in managing multiple clients who have retained our company to assist in their unique Lead Generation Marketing Campaign programs.
•Supporting Account Director by coordinating client communication and client management to foster an effective positive experience for the client.
•Supporting Account Director in efforts and initiatives to retain clients and help grow the business.
•Participation in high level meetings and conference calls with inter-company leadership team and client stakeholders.
•Assisting Account Director with scheduling, travel arrangements, and financial record keeping (i.e. expense reports).
•Creating and maintaining extensive detailed reports every week for each client, and presenting these reports to the client in weekly conference calls. Reports consist of number of leads generated weekly, call metrics, and any other information specific to the client and their program.
•Ensuring each list of target accounts, unique to each client, is uploaded into our company CRM. Also responsible for adding client suppression lists against each contact list received by clients. Also assist with list scrubbing prior to list upload into our company CRM.
•Assisting in management of 10 reps within a Lead Generation call center. Providing each rep with information regarding the client they are working for, as in list description, target market verticals, target titles, and client specific collateral to assist in the Lead Generation process.
January 2007 – August 2008
Two Dots Marketing
Bookkeeping Assistant/Executive Assistant/Inside Sales Manager
Position ended due to company folding
•Managing an in-house wholesale shoe sales team consisting of 4 sales representatives. Was the third highest performing sales representative in company, which consisted of 4 outside territory sales representatives, in addition too, the insides sales team.
•Assisting with planning and organizing showroom representation at major U.S. trade show events.
•Managing the web content of wholesale shoe Brands represented in online shoe showroom.
•Maintaining email engine database, and creating email blast marketing campaigns bi-monthly to promote Brands represented in multi-line shoe showroom.
•Establishing and maintaining relationships between Clients represented by showroom to include the management of purchase orders from retail customers, ensuring that shipping logs were input monthly, and tracking shipments for retail customers.
•Creating monthly sales reports for Brands represented by wholesale shoe showroom.
•Assisting with the financial operations of a wholesale shoe company. Responsibilities include creating shipping documents, invoices, credit memos, and collections. Created reports to show available to sell merchandise, monthly sales, and daily shipping logs.
•Assisting the National Sales Manager with promotional slogans for season.
•Assisting with shipping goods when needed.
•Assisting owner with retail shoe store. Created payment schedules for vendors based upon weekly sales.
•Assisting with locating new vendors, and with choosing merchandise for second store location.
June 2006 – October 2006
Anthony Nak, Inc.
Sales Analyst/Executive Support
Position eliminated due to company downsizing
•Assisting the COO in the complete internal re-structuring of a multi-million dollar wholesale designer jewelry company. Creating and implementing better systems in order to generate more company revenues.
•Assisting with re-organizing internal sales analysis, and created an internal sales support system. I received all incoming purchase orders from all of our retail accounts. Generated internal sales orders from purchase orders, and submitted these to our in-house Production Manager in a timely fashion. I worked closely with the COO in obtaining monthly sales reports, and on-hand inventory reports from over 50 retail accounts, this also included the major vendors. I was inputting this information into an Excel spreadsheet database. Our goal was to determine which items were most successful at a retail level. This information was to be used to assist the individual Buyers to decide which items were best for their stores. We were also analyzing which items should be deleted from the wholesale line, in order to amplify sales.
•Assisting the outside sales team with re-organizing relationships with all of our retail accounts. I was the first point of contact for all of our customers. It was my responsibility to assist our customers with special orders, questions, and also to ensure that their orders were fulfilled on time. It was also my task to research new prospects in areas where we were not represented. Re-organized the inside sales office, and helped to update the A/R accounts files.
•Assisting the COO with setting up a valid finished goods inventory system. Utilizing Excel we created a system to track the entire inventory. Prior to this system, there was no structure in place for inventory tracking. I was responsible for the entire finished goods inventory, which totaled over $500,000.00 at times.
•Completely re-organizing the shipping department. I created a shipping directive for instructions on how to ship to all of our retail accounts, paying special attention to the major vendors. Our major accounts consisted of Barneys New York, Neiman Marcus, and Saks Fifth Avenue. Was also in the process of creating a shipping log at the time of my departure from the company.
October 1995 – February 2004 E.W. Apparel, Inc. dba Giada Boutique
Women’s Wear Buyer/Designer/Merchandiser/Executive Assistant
•Supporting the CEO as Executive Assistant of a wholesale import clothing company. Supported CEO in all aspects of business. Arranged all travel and maintained calendar for CEO. Was main point of contact for all customers. Collaborated and created a successful men’s dress shirt business with CEO.
•Overseeing all aspects of opening of an upscale women’s clothing boutique. Located retail space, and collaborated with CEO on store name and concept. Bought all merchandise in a 4000 square foot retail store. Researched fashion trends each season, and utilized this knowledge at Market Shows. Collaborated and designed in-house women’s clothing line which was featured in the boutique.
•Inputting all inventories into store database. Responsible for pricing and tagging all merchandise, and making it “floor ready”. Created weekly reports to track sell through for over 70 vendors. Utilized Excel to create reports. Was responsible for monthly merchandising of sales floor, and assisting with sales when needed.
•Managinging business office in boutique, and supervised back office staff of 3 employees. Was responsible for management of staff consisting of 4-6 retail store employees. Assisted with promotion of store through Fashion Shows, and Trunk Show events.
•Coordinating and organizing all travel arrangements to and from Market Shows, primarily New York City, Los Angeles, and Dallas.
University of Missouri-Columbia
Bachelor of Arts
•Graphic Design and Advertising Art
San Antonio College
San Antonio, Texas
•Studied Advertising Art
Austin Community College
•Studied Fashion Buying and Fashion Merchandising
MS Office (Word/Excel), Outlook, Internet, QuickBooks Pro, iCheckOut Inventory System, POS.
Icontact, Adobe Photo Shop, SAP, and Salesforce.com.
Available upon request.
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