Executive Assistant - Biotech Resume Search
Executive Assistant - Biotech Resume Search
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Executive Assistant Resume


Desired Industry: Biotech SpiderID: 25122
Desired Job Location: San Diego, California Date Posted: 2/20/2009
Type of Position: Full-Time Permanent Availability Date: Immediately
Desired Wage: $45K to $55K
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: Other Willing to Relocate: No


Experience:
12/05 – 2/11/09 Regan Campbell Ward-McCann San Diego, CA
Office Supervisor/Executive Assistant

•Provided superior level administrative support for top level executives as well as office staff personnel
•Answered and screen calls, took messages, and checked voicemails
•Acted as a liaison for business contacts
•Maintained calendar in Outlook for President
•Coordinated international and domestic travel arrangements
•Scheduled all meetings including all food, travel, and audio visual
•Prepared documents for internal meetings and external presentations
•Processed expense reports, filing, and ordering office supplies
•Processed incoming and outgoing mail
•Draft and revised correspondence including memos, letters, faxes, and e-mails
•Coordinated with IT regarding internal network and computer issues
•Coordinated with property management regarding issues with the office suite
•Responsible for new hire orientation
•Coordinated with off-site office events
•Responsible for office moves
•Implemented office procedures
•Maintained the appearance of the office suite
•Coordinated with Accounting regarding timesheets are done in a timely manner
•Responsible for special project for re-construction of the office suite
•Assisted with additional duties as assigned

07/04 – 04/05 Sedona Staffing/Mitchell International Inc. San Diego, CA
Facilities Administrator

•Performed managerial duties for five months for seven employees while Facilities Manager was on maternity leave
•Performed administrative tasks to the facilities department and other department staffs
•Maintained office supplies and liaison with outside vendors
•Maintained general files such as vendor packages, facility move requests, employee requisitions/status/voids, and security deactivations
•Maintained the help desk database for facility issues for 800 employees
•Verified charges from each building and approved invoices for payment
•Managed two front desks Receptionist duties which includes screening and directing incoming calls, correspondence, visitors, vendors, and all conference rooms

10/03 – 07/04 Student Loan Consolidation Center San Diego, CA
Administrative Assistant

•Performed administrative tasks to executive and department staff
•Maintained office supplies, break rooms, and conference rooms
•Maintained general files such as timesheets, air bills, and vendor packages
•Managed front desk Receptionist duties which include screening and directing incoming calls, correspondence, visitors, vendors, and all conference rooms
•Sorted incoming and outgoing mail

09/00 – 10/02 Microtune, Inc. San Diego, CA
Administrative Assistant/Project Management Coordinator

•Assisted upper level management with specialized administrative support
•Researched and compiled data for reports for the Engineering Department
•Served as a project management coordinator for program management. Generated schedules on Microsoft Project. Interviewed engineers daily for progress reports and updated time lines accordingly
•Scheduled meetings, travel arrangements, organized calendars, typed correspondences, and performed internet research.
•Administered the document control system for the entire Engineering Department. Used SourceSafe and Access database to maintain revision control. Maintained the product serial registries.
•Researched and generated engineering and marketing documents including product specifications, procedures, manuals, etc. hardware and software.
•Completed business expense reports in a timely manner and submit to Accounting for reimbursement.
•Managed front desk Receptionist duties which include screening and directing incoming calls, correspondence, visitors, vendors, and all conference rooms.
•Maintained office supplies and purchasing/restocking break room inventory.
•Sorted incoming and outgoing mail.
•Received and signed Federal Express, Airborne, and UPS packages.

10/99 – 09/00 V2Commerce Corporation San Diego, CA
Administrative Assistant

•Assisted the CEO, CDO, Director of Finance, and Director of Marketing with various administrative tasks.
•Scheduled appointments, interviews, and travel arrangements as needed.
•Maintained general files including Accounts Payable and personnel records.
•Maintained office supplies and liaison with outside vendors.
•Managed front desks Receptionist duties which include screening and directing incoming calls, correspondence, visitors, vendors, and all conference rooms.
•Sorted incoming and outgoing mail.
•Received and signed Federal Express, Airborne, and UPS packages.


Education:
1982 – 1986 Business Administration San Jose, CA
Mission College/Evergreen College
1982 Computer Accounting San Jose, CA
San Jose Vocational Center



Skills:
Microsoft Office 2003/2007 (Word, Excel, Power Point, Outlook, Access, Publisher, Project), Internet, E-mail, Typing 60 wpm, 10 key touch/sight, Multi-line phone system, Roxio CD/DVD burning software, Adobe Acrobat Professional 8.0, Windows XP, Windowss 2000


Reference:
Available upon request.


Candidate Contact Information:
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