Administrative Assistant - Secretary Admin. Assistant Receptionist Res
Administrative Assistant - Secretary Admin. Assistant Receptionist Res
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Administrative Assistant Resume

Desired Industry: Secretary/Admin. Assistant/Receptionist SpiderID: 22010
Desired Job Location: Oak Brook, Illinois Date Posted: 8/6/2008
Type of Position: Full-Time Permanent Availability Date: Immediately
Desired Wage: Open
U.S. Work Authorization: Yes
Job Level: Experienced with over 2 years experience Willing to Travel: No
Highest Degree Attained: High School/Equivalent Willing to Relocate: No

To obtain a permanent full-time Administrative Assistant position where both my administrative and computer skills will be utilized to contribute toward a company’s success.

Responsible and dedicated office professional with over 10 years of administrative experience; detail-oriented, strong organizational skills, ability to work independently, thorough, accurate, with a strong work ethic looking to make a long-term commitment to a company.


Equiguard, Inc. (Client of Smartstaff Personnel)
Westmont, Illinois
Administrative Assistant
June 1, 2009 – August 31, 2009

•Performed data entry of HVAC equipment into database.
•Prepared Preventive Maintenance packets for mailing to contractors.
•Generated cover letters through mail merge for packet mailings.
•Prepared invoices for processing for submission to Claims Department.
•Made calls to contractors to obtain missing information on invoices.
•Looked up HVAC information in MS Access; securing and copying dispatch tickets.
•Created folders for job site locations, copying, faxing and other miscellaneous clerical duties.

Pro Staff
Lombard, Illinois
Administrative/Data Entry/Clerical Support
September 2007 – May 2009

Summary of Temporary Assignments:

•Word Processor – Reports
•Performed Receptionist Duties
•Data Entry (Alpha-Numeric)
•Audited I-9 Forms, Processed W-2 Mailings
•File Maintenance and Reorganization
•Processed Incoming/Outgoing Mail

Professional Benefit Administrators, Inc.
Oak Brook, Illinois
Administrative Assistant - Client Services
February, 1997 – July, 2007

•Responsible for high volume typing and word processing, using advanced level of MS Word.
•Composed, formatted, proofread, edited and/or typed various documents.
•Created PDF files of final documents.
•Performed internal and portal Website management, created links and updated web pages.
•Created spreadsheets for tracking purposes and data lists using MS Excel.
•Assisted with RFP (request for proposal) process, typed and prepared proposals.
•Maintained spreadsheets for electronic and hard copy mailings.
•Performed mail merges, coordinated and processed mailings.
•Responsible for coordination, preparation and mailing of HIPAA Privacy and Security Documents; maintained tracking spreadsheets and prepared follow-up letters.
•Assisted with special projects such as corporate mail merges, membership invoicing and seminar registration, transcribed dictation, and maintained department files.

High School Diploma with emphasis of study on administrative courses.


MS Word
MS Excel
MS PowerPoint
MS Outlook
MS FrontPage
MS Access
Adobe Reader
Adobe Acrobat
Internet Proficient
Lotus Notes E-Mail

Typing Speed: 80 WPM

Light Accounting:
Accounts Payable, Accounts Receivable, and Invoicing

Data Entry:
Alpha/Numeric (tested at 12,000 keystrokes)

Mail Processing:
Opened, sorted incoming mail; processed outgoing mail; sent letters and packages via UPS Ground, Next Day Air, FedEx

Available upon request.

Candidate Contact Information: has chosen not to make contact information available on this page.
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