Executive Assistant - Biotech Resume Search
Executive Assistant - Biotech Resume Search
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Executive Assistant Resume


Desired Industry: Biotech SpiderID: 21112
Desired Job Location: Redwood City, California Date Posted: 5/26/2008
Type of Position: Full-Time Permanent Availability Date: 06/01/2008
Desired Wage: 75000
U.S. Work Authorization: Yes
Job Level: Executive (President, VP, CEO) Willing to Travel: Yes, Less Than 25%
Highest Degree Attained: Masters Willing to Relocate: No


Objective:

Employment Objective:
I have been contracting as an executive assistant to C-level for quite some time, and am now seeking a permanent position. My personality is high-energy; I like to get things done and stay busy! I have enjoyed contracting for the breadth and depth of experience it has brought, but would like to now find an excellent long-term stable fit that would offer the challenge I need. I have a master's degree, outstanding skills, an authentic 24/7 work ethic, and, importantly, a sense of humor. Salary negotiable.


Experience:
EMPLOYMENT HISTORY
Independent Contract positions from 11/06 to present:
~Executive Administrator to SVP Global Systems & Storage, Sun Microsystems, Menlo Park, CA
~Executive Assistant to Executive Chairman and Founder (James Sabry, M.D., Ph.D.), Cytokinetics, S. San Francisco, CA
~Executive Assistant to CMO; Avid Technology, Mountain View, CA
~Executive Assistant to CEO and CFO; Avanex Corporation, Fremont, CA
~Executive Assistant to President / Administrative Manager / Communications Director; Saga Foundation, Menlo Park, CA
~Executive Assistant to CEO; Nugen, Redwood City, CA
~Executive Assistant to CEO; Kaspick & Company, Redwood Shores, CA

Executive Assistant to VP Marketing, Personal Systems Group
Hewlett-Packard, Cupertino, CA - February 2006 to November 2006
Supported marketing VP as executive assistant in launch of new worldwide advertising campaign. Responsible for teamís daily administrative operations and internal procedures. Heavy calendaring and domestic/international travel planning. Project management, expense/supply management, event coordination and planning. Responsible for worldwide distribution and management logistics of gift items to PSG employees.

Administrator & Executive Assistant to SVP Events & Sponsorship
Visa USA, Foster City, CA - September 2005 to November 2005 [temporary 3-month assignment]
Executive assistant to the senior vice president of event and sponsorship marketing for Visa USA and administrator for department team of ten managers and directors. Created and edited graphic presentations and marketing data reports. Heavy calendaring for SVP; heavy travel arrangements. Managed marketing promo inventory. High-profile presentability.

Executive Assistant to the President/CEO and VPs
XL Construction, San Jose, CA - March 2005 to July 2005 [temporary 4-month assignment]
Supported three busy executives for high-tech and biopharm commercial contractor with 100+ employees scheduling heavy calendars. Managed recruitment efforts for firm. Supervised receptionist and office assistant. Prepared on-going meeting materials for management. Created and produced in-house newsletter, company-wide calendars. Strong client contact and presentability. Heavy event planning. Substantial internet research projects requiring well-written summaries and presenting analysis to executive staff. Created and/or edited correspondence, spreadsheets, and marketing collateral requiring excellent graphic skills.

Administrative Manager/Executive Assistant to CEO
EdTec Inc., Oakland, CA - April 2004 to January 2005 [independent contract]
Managed administrative projects and staff for a start-up consulting firm offering business development and technology services. Executive assistant to President and CEO. Substantial client contact. Prepared client board meeting materials, corporate governance records and client contracts. Researched and wrote marketing collateral, designed and prepared proposals and marketing/advertising art and copy. Event planning. Digital camera photographer. Responsible for design and creation of client operations book. Website maintenance. Maintained master calendar, contact database. Travel coordination, national and international. Supervised vendor and facilities contracts, supply inventory.

[lived in Sao Paulo, Brazil from April 2002 to March 2004]

Administrative Assistant to VP
Walt Disney World, Lake Buena Vista, FL - January, 2001 to April 2002
Executive assistant to VP and director of real estate in legal department at Team Disney. Prepared and edited complex legal documents and correspondence. Maintained calendar, contact database, filing/storage, timesheets and expenses. Screened email and calls, handled travel arrangements. Coordinated conference and meeting needs. Internet research. Team coordinator managing work flow for three secretaries. Notary public.

Staffing Consultant
Five Star Staffing, Orlando, FL - May 2000 to January 2001
Responsible for business to business outside sales with multiple Orlando territories. Substantial contact with HR managers of Orlando businesses. Wrote and presented proposals to potential clients. Designed marketing plan for firm.

[lived in Sao Paulo, Brazil from March 1999 to May 2000]

Legal Secretary
Gray, Cary, Ware & Freidenrich, Palo Alto, CA - December 1997 to February 1999
Assisted two associates in corporate and securities department for Silicon Valley computer companies. Prepared complex legal documents for IPOs and mergers/acquisitions, venture capital/private equity; tracked restricted stock transfers and prospectus supplements. Edgar SEC filings and research.

Executive Assistant to CEO Emeritus
Dee Hock/The Chaordic Alliance, Pescadero, CA - May 1997 to November 1997
Assistant to CEO Emeritus of VISA International. Prepared board meeting materials and graphic presentations. Scheduled international lectures, prepared contracts, and coordinated audio/visual needs. Managed travel arrangements, responded to email and correspondence. Kept simple bookkeeping data and contact database. Traveled on behalf of non-profit affiliate. Acted as PR liaison with media contacts.

Legal Secretary to Partners
Clapp, Moroney, et al., Menlo Park, CA - November 1986 to May 1997
Ten years legal assistance to partners and associates in litigation and corporate. Help desk for computer training and developed special organizational computer projects for the firm. Created firmís marketing graphics and brochures, office forms and trial graphics for court use. Summarized depositions. Transcribed complex legal and medical documents. Managed labor-intensive court calendars.

OTHER/NON-PROFIT EXPERIENCE
Executive Assistant
Dr. Robert Frager, Ph.D. - 1986 to present [part-time]
Provided on-call administrative support for philanthropic causes for noted professor/psychologist/author/lecturer as needed. Activities included social service referrals for refugees, homeless; arranged scholarships for gifted underprivileged adolescents; fundraising for various charitable events; grant-writing.

Certified Expressive Arts Educator/Therapist - 1992 to present, Bay Area
Former publicist and marketing account executive in Los Angeles, 1975-1980
Recipient of Women in Communications (National) Award, ASU, Tempe, AZ - 1975


Education:
EDUCATION
M.A., with distinction, Consciousness Studies [Psychology], JFKU, Orinda, CA
Professional Designation, Public Relations, UCLA, Los Angeles, CA
B.A., Mass Communications/Broadcast Journalism, ASU, Tempe, AZ



Skills:
COMPUTER SKILLS
Internet, Windows, MS Word, Excel, PowerPoint, Outlook, WebEx, Live Meeting, MS Project, Filemaker Pro, Pagemaker, Adobe Illustrator, Photoshop, Dreamweaver, InDesign, Adobe Acrobat, Ariba, CompareRite, DeltaView, Delrina WinFax, Lotus cc:Mail, GroupWise, CorelDRAW, LegalEx, dBASE, Proforma, Norton Utilities, ACT, Quicken, QuickBooks, Imanage, Soft Solutions, Carpe Diem, Ecco Pro, LegalTrax, WordPerfect, Macintosh OS X, PDAs, Oracle Calendar


Reference:
Available upon request.


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