|Desired Industry: Executive
|Desired Job Location: Lake Forest, California
||Date Posted: 3/22/2008
|Type of Position: Contractor
||Availability Date: ASAP
||U.S. Work Authorization: Yes
|Job Level: Experienced with over 2 years experience
||Willing to Travel: No
|Highest Degree Attained: Other
||Willing to Relocate: Undecided
Obtain a responsible, diversified position in a growth-oriented company offering opportunities for promotions, and challenges, while utilizing my professional capabilities, experience and creativity. Proactive individual wanting to join a very dynamic, strong team environment.
Professional demeanor, team player with the ability to handle confidential information. Excellent oral, written and presentation communication skills. Knowledgeable in basic office equipment operation. Strong multi-tasking, time-management and organizational skills with minimal supervision or direction.
Experienced in interfacing the intranet/internet web applications along with a variety of other PC-based software programs such as; Microsoft 2000 Professional package (Word, Excel, PowerPoint, Access, Outlook) MAS 90, SBT, Lotus notes, Latitude MeetingPlace conference center, Rendezvous, CardScan500, Corel 9, Federal Express software, WinFax, and Goldmine, Palm Pilot Desktop, Internet research savvy, PageNet text/paging messaging software.
Global Coffee Company 10/06-Present
Renovations Construction Administer Provides executive level support to the Construction Renovations Director including: construction time line coordination, correspondence and reports, and calendar coordination.
Tracking all contract changes, change orders, change work scope and design on drawings/schematics, as related to budgetary constraints.
Act as the liaison and coordinator between outside vendors and internal personnel on facilities related projects.
Project financial tracking, including invoice processing/payment/closing, monitoring budget vs. expenses, and continual feedback to department head(s) of the status and cost impact of changes on the budget.
Project invoice coding and other project related documentation. Maintain electronic files and spreadsheets.
Interact with the accounting department for the processing and payment of invoices and problem solving accounting issues as they arise.
Investment Company 05/06-10/06 Administrative Assistant III & Project Coordinator (Consultant)
Provided executive level support to the VP of Administrative Services including: telephone coverage, correspondence, reports, calendar coordination, travel arrangements, expense report preparation, and general office support.
Tracked all contract changes, changes orders, change work scope and design, related to the budget.
Coordinated paper trail in such a manner as to withstand financial audit.
Coded all project invoices and other project related documentation and maintain files and spreadsheets.
Coordinated and perform various regular and special projects as assigned.
Restaurant Chain 04/01-05/06
Facilities Sr. Administrative Assistant & Project Coordinator
Provided support to Facilities Department and fifteen field technicians including: calendar coordination, travel arrangements, coordination of staff meetings, and order/maintain supplies for all Field Techs, Field Supervisory and Facilities Director.
Assisted any troubleshooting needs and provided insight and follow up on restaurant communications of an urgent nature.
Typed and compiled all Facilities Technician new hire portfolios. Ordered all field staff cell phones, pagers and uniforms.
Composed all letters and interdepartmental memos in accordance to department policies and procedures.
Datum- Irvine, CA 01/97-04/01
Provided support to the President of Sales & Marketing including: typing internal/external correspondence, travel arrangements, maintain and update document product files, prepared and expedited domestic/international expense reports and assisted any needs of the Vice President and Marketing Directors.
Scheduled and coordinated global web casting, post views, and conference calls. Handled all corporate events planning, scheduling of in-house/offsite meetings and seminar training, caterers and hotel bookings.
Arranging and scheduling direct supports for various speaking and conference engagements in an ever-changing fast-paced environment.
Nat'l Home Healthcare Co. 09/92-12/96
Assisted the Vice President of Information Services along with the department software designers.
Daily responsibilities included: developing internal and external correspondence, budgeting spreadsheets, expense report preparation, and coordinating contract personnel invoices for AP processing
Travel arrangement organization for the Vice President, Directors, and Managers within Information Services.
Administered, maintained and controlled all MCI calling card distribution and the database including the VMX directory.
Provided additional administrative support as needed with dictation, global faxing and filing projects.
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