Sr. Accounting Assistant job Coral Gables Florida
Sr. Accounting Assistant job Coral Gables Florida
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Sr. Accounting Assistant Job

Employer Name: SpiderID: 9324392
Location: Coral Gables, Florida Date Posted: 1/23/2020
Wage: Negotiable Category: Education/Teaching/Training
Job Code: R100037773

Job Description:

The Sr. Accounting Assistant applies accounting principles and procedures to analyze financial information and prepares accurate reports and statements to ensure appropriate accounting control procedures in the assigned division. Furthermore, the Sr. Accounting Assistant acts as mentor to junior staff members to develop talent and ensure compliance with applicable regulations.

Specific core duties include:

  • Manages the creation of accounts, account attributes, account changes, and all other related account issues.

  • Works with other departments to ensure that all deficit accounts are addressed and cleared.

  • Assists the departments with questions or problems regarding applicable systems.

  • Handles routine transactions, such as disbursements, voucher remittances, and preparation of standard ledger entries.

  • Verifies accounting entries for financial processing and reconciles report discrepancies and problems.

  • Provides back-up support for other accounting functions.

  • Audits reports for conformity with internal policy and makes appropriate corrections.

  • Preforms data entry into tracking or reporting system utilizing spreadsheet, database, or software applications.

  • Support filing requirements mandated by outside governmental agencies.

  • Adheres to university and unit-level policies and procedures and safeguards university assets.

Specific duties related to the College of Arts and Sciences:

  • Assists the Manager of Business Operations (MBO) with the management of the units' business affairs and budget control.

  • Handles routine transactions, such as reimbursements, purchase orders, check requests and purchasing ad travel card expense reports.

  • Prepares and processes financial forms and e-forms (reimbursements, purchase requisitions, work orders, check requisitions, etc). Responsible for accuracy, timeliness and compliance with departmental, college, and university policies and procedures.

  • Identifies problems and initiates appropriate follow-up/action when necessary. Informs MBO of major problems that require his/her action.

  • Maintains files and logs for all financial documents; maintains archival files.

  • Work with MBO to prepare for quarterly meetings to discuss historical financial results and future performance with chairs and directors.

  • Assist in the preparation of materials for the Chairs, Directors and Dean's Financial team.

  • Assists the MBO with the management of daily financial activities including resource planning, sponsor funding, award funding allocations, budget control, accounting, purchasing, allocation of resources, management of expenditures, financial reporting; ensuring compliance with University policies and procedures.

  • Administrative support to include formatting documents, collects and organizes data, produces reports, creates spreadsheets, and provides basic analyses therefrom.

  • Assists the MBO with the departments' operations; ensures effective and efficient workflow and adherence to quality standards.

  • Prepares and maintains online, shared templates and mail merge files for standard correspondence, invitations and other routine correspondence.

  • Assists the MBO with fiscal year closing of assignments.

  • Exercises discretion and independent judgment in daily activities.

  • Responsible for creating and sustaining a collaborative work environment where personnel are treated respectfully, ethically and professionally at all times; responsible for building positive and productive relationships with colleagues at all levels and departments across campus.

  • Performance, at the highest professional level, of all other duties as may be assigned by the MBO.


  • High School diploma or equivalent.

  • Minimum three years of relevant experience.

  • A combination of a strong background with computer application systems and financial analytical skills are critical.

  • Ability to work in a complex environment with the skills to manage multiple projects and deadlines, establish priorities, set objectives, and achieve stated goals.

  • Ability to work as a team or independently.

  • Appreciation for organizational subtleties and a high level of discretion.

  • Excellent oral and written communication skills.

  • Excellent business systems and organizational skills.

  • Customer service experience and focus.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: University of Miami Health System Company Type:
Company: University of Miami Health System

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