Sr. Grant Assistant job Miami Florida
Sr. Grant Assistant job Miami Florida
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Sr. Grant Assistant Job

Employer Name: SpiderID: 9212922
Location: Miami, Florida Date Posted: 12/18/2019
Wage: Negotiable Category: Education/Teaching/Training
Job Code: R100037178

Job Description:

The Office of Research Administration (ORA) has an exciting job opportunity for a Sr. Grant Assistant at the Coral Gables Campus.


The Sr. Grant Assistant works independently in aiding and monitoring of sponsored research accounts from award set up through closeout while adhering to University, State, and Federal policies. The Sr. Grant Assistant plays an important role in post-award compliance in providing support to ensure that budgets are not overspent, grant periods are adhered to, costs are allowable under the grant, and accounting records are maintained in good order and for the proper time.


  • Works independently with minimal supervision on grant-related post-award functions, including award setup, budget distributions, expense monitoring and review, periodic invoicing, financial reporting, reviews labor distribution transfers and associated communications with customers, reconciliations, and re-budgeting; grant closeout functions including reconciliations, financial status reports, final invoices, and final reporting.

  • Aids in reviewing expense transactions to ensure accuracy and complete journal entries.

  • Assists with time and effort reporting system, ensures efforts are complete and in compliance with applicable regulations.

  • Maintains regular communications with departments and communicates with fiscal contacts at funding source for problem resolution and information gathering.

  • Supports the sponsored programs department in education and training of principal investigators and administrators; assesses needs and resolves issues of the principal investigator related to grants accounting; performs analysis and support for projects.

  • Ensures high quality, efficient service to the research community, and provides assistance in the planning and implementation of innovative customer service initiatives.

  • Maintains knowledge of current federal regulations related to grants and single audits of state, local government and non-profit organizations.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



High School diploma or Associate's degree in Business, Finance, or Accounting preferred.


Minimum 3 years of relevant experience in Accounting or related field. University Research Administration experience preferred. Any appropriate combination of relevant education, experience and/or certifications may be considered.

Knowledge, Skills and Attitudes:

  • Ability to work independently with little supervision.

  • Demonstrated knowledge of Federal regulations related to Research Administration, including Uniform Guidance, Cost Accounting Standards, Federal Acquisition Regulations, and major Federal funding agency guidelines.

  • Excellent computer skills and facility with using MS Excel (sorting, pivot tables, filtering, basic formulas).

  • Excellent mathematical and analytical skills.

  • Ability to translate and summarize numbers into an understandable. narrative to others; ability to communicate effectively with a diverse group of individuals

  • Demonstrated experience using institutional systems.

  • General knowledge of office procedures and operations.

  • Skill in data entry with minimal errors.

  • Ability to accurately prepare and maintain records, files, reports and correspondence.

  • Ability to communicate effectively in both oral and written form.

  • Skill in completing assignments accurately and with attention to detail.

  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines.

  • Ability to process and handle confidential information with discretion.

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: University of Miami Health System Company Type:
Company: University of Miami Health System

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