Executive Director of Facilities Finance and Administration job Coral Gables Flo
Executive Director of Facilities Finance and Administration job Coral Gables Flo
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Executive Director of Facilities Finance and Administration Job

Employer Name: SpiderID: 9212868
Location: Coral Gables, Florida Date Posted: 12/18/2019
Wage: Negotiable Category: Education/Teaching/Training
Job Code: R100037216

Job Description:

The Executive Director of Facilities Finance and Administration provides financial and business operations support to the following divisions: Parking & Transportation, UM Police, Real Estate, Planning & Design, Emergency Management, Construction and Facilities & Operations. The executive director oversees and directs all financial activities within the Department, such as the multi-million operating budget, oversight and analysis of construction and deferred maintenance project budgets, cash outlay projections and contract payments, review and analyze department financial performance reports, and the preparation and review of productivity benchmarks. Moreover, the incumbent develops financial strategies that will ensure compliance with the budget parameters set by Executive Leadership and the University's Finance department for the Office of Facilities Operations and Planning.


Oversees daily operations and sets long-term goals and objectives for the Finance management team and accounting staff. Directs preparation of budgets, reviews budget proposals, and prepares necessary supporting documentation and justification in adherence to the University's Budget Guidelines. Participates in strategic long-range and tactical planning with departmental leadership, while providing key financial support and analysis to help drive and improve business performance. Assists in preparation of business plans relating to assigned facility operations. Assists in the economic evaluation of new programs and equipment. Oversees the evaluation and approvals of recommended capital expenditures; monitoring expenditures against budgets and preparing reports. Monitors, summarizes and reports the status of all financial targets to the Vice President and to University Finance. Plans and facilitates performance management initiatives / metrics for Finance. Acts as a liaison between Facilities Operations and Planning to the University's Finance department. Ensures internal control oversight and compliance with laws and regulations, safeguarding of assets, compliance with University policies and procedures, reliability of internal and external reporting, and efficiency and effectiveness of operations. Creates an effective control environment, conducts risk assessment, implements and monitors controls. Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.



Master's degree in relevant field required


Minimum 15 years of relevant experience

Knowledge, Skills and Attitudes:

  • Ability to communicate effectively in both oral and written form.

  • Ability to maintain effective interpersonal relationships.

  • Ability to work independently and/or in a collaborative environment.

  • Ability to effectively plan, delegate and/or supervise the work of others.

  • Knowledge of generally accepted accounting procedures and principles.

  • Knowledge of budget control methods, policies, and procedures.

  • Ability to prepare financial and accounting records.

  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.

Department Specific Functions

Responsible for the coordinating with central Finance, Treasury, Construction, Replacement & Renewal, Construction Finance to development, preparation and implementation of institutional, multi-million, 5-year capital and capital renewal budgets Liaison between Facilities Operations & Planning and Central Finance with a dotted line reporting to the Associate Vice President, Financial Planning & Analysis to ensure process, procedure and data are in line with central finance standards and needs Produce and track capital project forecasting and spend for all capital and replacement & renewal projects on a monthly basis Directs financial team to produce accurate monthly balance sheet account reconciliations for: Facilities & Operations, Real Estate, Parking & Transportation, Emergency Management and UMPD Coordinates and oversees the preparation and development of the annual operating budget for Facilities Operations & Planning Meets monthly with Facilities Operations & Planning department leaders to review operational spend to date and develop strategic initiatives to improve efficiency and/or save money Leads discussions with University Leadership (Executive Leadership, Deans, Vice Presidents, etc.) when necessary regarding financial projections, budget development and process improvement. Develops and prepares of Board presentation materials and annual reports. Manages all of the finance and accounting staff for the division

Job Criteria:
Start Date:
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

Contact Information:
Contact Name: University of Miami Health System Company Type:
Company: University of Miami Health System

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