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| Employer Name: Health and Human Services Commission |
SpiderID: 9026484 |
| Location: Austin, Texas |
Date Posted: 10/11/2019 |
| Wage: 4917 |
Category: Payroll |
| Job Code: 434396 |
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| Number Of Openings: 1 |
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Job Description:
Provides leadership and direct supervisory services for up to twenty-five Time Administrators located at State Supported Living Centers (SSLC) and State Hospitals (SH) across the state. The Time Administrators perform mission critical work in the collection and entry of time to support HHS employees pay and leave. Hires, approves time and evaluates performance of staff. Performs complex managerial work and oversight as liaison between SSLC and SH facility leaderships and the HHS Payroll Time Labor and Leave office. Instrumental in developing and ensuring policies and procedures are executed with uniformity at all facilities. Work involves developing guidelines, policies, procedures, and schedules. Coordinates and conducts training of new staff and ensuring back-up coverage for time administration functions between facilities. Evaluates regional budget expenditures and ensures budget is reconciled monthly to stay within targeted goals. In addition, responsible for managing two or more functional areas within the Payroll Time Labor and Leave office (e.g., payroll production, consolidated payroll entry, cancellations/reissues, garnishments, managing overpaid conditions, time labor and leave exceptions, extended sick leave/sick leave pool, internal/external audits/investigations, letters of authorization for prior period payments, reinstatements, grievances, and/or 941 processing). Works under general supervision, with moderate latitude for the use of initiative and independent judgement.
Essential Job Functions:
40% Provides oversight and direct supervision, training, and support for up to twenty-five Time Administrators at State Supported Living Center and State Hospital facilities located across the state. Serves as liaison between facility leaderships and HHS Payroll and Time Labor and Leave leadership to ensure accuracy of employee time records and pay. Establishes performance goals for Time Administrators and monitors productivity to ensure payroll deadlines are followed, and addresses performance issues with staff as appropriate.
25% Manages production support of two or more payroll and time labor and leave functions. (e.g., payroll production, consolidated payroll entry, cancellations/reissues, garnishments, managing overpaid conditions, extended sick leave/sick leave pool, time labor and leave exceptions, internal/external audits/investigations, letters of authorization for prior period payments, reinstatements, grievances, and/or 941 processing).
10% Plans, develops, and implements HHS system objectives and initiatives as directed by the HHS PRTLL Operations Manager. Develops and establishes HHS policy and provides policy interpretation and education to internal and external customers.
10% Evaluates and monitors budget requests and expenditures to ensure department stays within appropriations for each fiscal year and meets targeted fiscal goals.
10% Provides system analysis and testing of the Centralized Accounting Payroll Personnel System for all enhancements and incidents as directed by the HHS PRTLL Operations Manager.
5% Develops and provides training curriculum for HHS system employees and managers.
Job Requirements:
Business systems thinking and information technology
HR laws and policy
Accounting and auditing principles and practices
Time and Labor Regulations
Fair Labor Standards Act
Individual and Team behavior
HHS Agency missions
Employee and manager roles
Organizational planning process
Clients/Organizational culture
Public service environment
Skilled in:
Customer service orientation and relationship management
Critical and Analytical thinking
Utilizing best practices
Consensus building
Consultation and negotiation skills
Ability to:
Value, promote and manage diversity
Explain policies and procedures to staff and the public
Assess and balance competing values and priorities
Be innovative and creative
Build working relationships based on trust
Analyze data and develop customer feedback surveys
Effectively manage resources
Influence others to act
Make decisions
Work in teams
Apply mentoring, coaching, and counseling skills to develop talent
Apply organizational development principles
Communicate well
Develop effective solutions to mission requirements using principles/programs
Manage conflict
Model ethical behavior
Practice and promote integrity
Address work-life issues
Understand business process
Job Criteria:
Start Date: 11/01/2019
Position Type: Full-Time Permanent
Years of Experience Required: Entry-Level
Education Required: Bachelors
Overnight Travel: None
Vacation Time:
Job Benefits:
Health/Dental Benefits, Retirement Benefits, Paid Holidays, Vacations, and Sick Leave
Company Profile:
HHSC works to maintain and improve the health and human services system in Texas and to administer its programs in accordance with the highest standards of customer service and accountability for the effective use of funds.
HHSC oversees the operations of the health and human services system, provides administrative oversight of Texas health and human services programs, and provides direct administration of some programs. HHSC oversees the Texas health and human services system, which is composed of five agencies: Health and Human Services Commission (HHSC), Department of Aging and Disability Services (DADS), Department of State Health Services (DSHS), and Department of Family and Protective Services (DFPS).
Contact Information:
| Contact Name: Mai Rogers |
Company Type: Employer |
| Company: Health and Human Services Commission |
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| City: Austin |
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| State: Texas |
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| Zip: 512-706-7346 |
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Web Site: https://jobshrportal.hhsc.state.tx.us/ENG/careerportal/Job_Profile.cfm?szOrderID
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